Election of Representatives to the Winnefox Technology Executive Council
May 20, 2008
The Winnefox Technology Executive Council (WTEC) is to provide guidance and to make recommendations to Winnefox for the development of Winnefox Automated Library Services (WALS) and other Winnefox technology services. This includes working with WALS management and staff on policies and procedures, recommending an annual WALS budget, addressing concerns, planning, and setting priorities related to technology services.
The directors of the Berlin, Fond du Lac, Menasha, Neenah, Oshkosh, and Ripon public libraries and the Winnefox Director are ex-officio voting members of WTEC. The Winnefox Assistant Director, the Winnefox Technology Coordinator, and the Winnefox Cooperative Technical Services Program Coordinator are ex-officio non-voting members of WTEC. The WTEC By-laws call for the election of three at-large representatives.
WTEC meets monthly if there is sufficient reason for a meeting. Members of the Council are reimbursed for mileage and for a substitute if someone needs to be hired to cover the director’s time for attending the meeting. The WALS EC had usually met in Oshkosh on the second Friday of the month. This is subject to change based on the membership of the new council.
The election of the at-large representatives is to occur at the Winnefox annual meeting held in January.
Timeline and Steps for the Election
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1-Dec
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Call for nominations
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The Winnefox Technology Coordinator sends an email to the Directors-Plus mailing list soliciting nominations. Directors may nominate themselves or another director with that person’s permission. Reminder emails are sent weekly prior to the deadline. Nominations are sent to the Winnefox Office. Nominees may optionally send a brief statement about why they would like to be elected.
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1-Jan
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Nominations close
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The Winnefox office compiles the nominations and the list of names, with statements, is sent to the Directors-Plus mailing list.
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January-Winnefox Annual Meeting
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Election
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The election is held at the Winnefox Annual Meeting. Additional nominations may come from the floor and must be seconded by another library. The Ex-officio members of WTEC are not eligible to participate in the election. The election is by paper ballot. Only directors in attendance may vote.
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If a vacancy occurs during the year, a special election will be held. That person will be elected for the remainder of the year and will continue for the following year. The election process will allow for at least four weeks for nominations with the election by confidential paper ballot.