Patron records

Patron-record basics

The patron database is part of the shared automation system.  With only a few exceptions, there is one record per user.  That record/card may be used to check out material at any WALS library.   If a user is delinquent at one library, he/she is usually delinquent at any other WALS library.

Libraries agree to follow format rules for entering patron records.

Libraries may collect and keep fine money owed at another library, but payment for lost materials and collection agency fees must be made to the library that owns the material.

The Library field in the patron record determines which Local Hold items are used to fill holds.

The User Profile field in the patron record determines the loan period, fine rate, and maximum fine for items checked out.

The User Category 1 field records where the user lives (or the code for the seasonal residence).

The User Category 2 field records the county of the user's residence

The User Category 3 field records the gender of the user.

Exceptions to the one record per user:

Children with divorced or separated parents whose parent(s) have requested separate cards.
Teacher cards


There is a last-activity date in the patron record.  It is updated by:

Checkouts, discharges, renewals, paying fines, placing holds, using a Pharos-controlled public PC, or an online database that authenticates using the database.

The date is NOT changed by changing the user's address, pin numbers, etc., or by renewing an expired card.

Terminology

General WorkFlows Terms:

Command
A command is a button on the toolbar that only performs one task.

Datawell/Search Box
This is the text box for typing in search terms.

Gadget
A gadget is a button next to a text box that provides options you can use in that box. When you click the gadget, a window appears giving a pre-defined list of values. Always use the gadget to fill in the box if one is available.

Glossary
This term refers to any word in WorkFlows with a dashed underline. When you click on the word, a pop-up window provides additional information.

Helper
A helper is a “wizard within a wizard.” Helpers are positioned in a menu bar just below the active window’s title bar.

Hitlist
This is the search-results list that displays after entering a search.

Wizard
A wizard is a button or a link on the toolbar that performs a series of discrete tasks.


Circulation terms:

Bill
This is any money—fines or fees, owed to the library by a user.

Barred
This is the status of a user that has been set manually delinquent.

Blocked
This is the system-set status of a user who can’t check out material because of bills or overdues.

Demand Management
This is the SirsiDynix software for managing holds between libraries.

Fine
Fines accrue on overdue items until the items are discharged and bills are created by the system. Fines cannot be paid—Bills are paid.

Hold
This is a reserve for an item that is either on the shelf, or is checked out to another user.

User
This is the patron or the borrower.
And
This is the staff user of a library station.
And
This is a special-situation user or location, such as admin, discard, intransit, mending, etc. For example, items can be “checked out” to user Damaged. (These transactions are not included in circulation counts.)

Style rules for entering patron records

The basics:

  • Enter the patron record in ALL CAPS.
  • The name must be entered in the Last, First and Middle name fields.
  • DO NOT use the Preferred name field—it files incorrectly.
  • Use the Name as it appears on the person's identification—do not use nicknames.
    The occasional exception might be if using the real first name would cause major confusion when searching for the user by name. You can also put clarifying information in the extended notes field.
  • Use a hyphen for double last names so they file correctly in the displays (Example:  GILDERSON-DUWE)
  • Do not use MR, MRS, MS or DR anywhere.
  • JR and SR, etc, goes in the SUFFIX field.  Do not use a period.
  • Do not use a period after the middle initial.
  • Do not put EML in any field except the phone number, after the phone number.
    Using EML to indicate the user has an email address is optional.
  • Spell out STREET, AVENUE, ROAD, etc.  IN ALL CAPS.
  • Use PO BOX (not P. O. Box, etc.) IN ALL CAPS
  • Use # for apartment numbers
  • Do not put a comma between CITY STATE
  • Use the PHONE field of Address 1 for a phone number. If a patron recieves phone notifications, they will only be notified at the phone number in the PHONE field of Address 1.
    Preferably, the patron should only give one phone number, but if a patron has volunteered a second phone number, and understands that they will not recieve notifications at this secondary number, the second number can be entered into the PHONE field of Address 2. 
  • To avoid creating duplicate records, do not put spaces in names like VAN DE CAMP—enter the name as VANDECAMP. Omit the punctuation in names.
    Other examples:
    D’amato                        DAMATO
    Le Guin                         LEGUIN
    O’Malley                       OMALLEY
    O’Rourke                      OROURKE
  • ALWAYS fill in the User category 1, 2 and 3 fields.

It is very important that UserCat1 field be entered accurately.  Library funding formulas use this field.

If the address is from one of the other counties within Winnefox, contact a library from that county.

These people have agreed to help with coding for areas adjacent to Winnefox counties:
Adams County            Sandy Zuelhke (Coloma)
Calumet County          Julie Wing (Menasha)
Columbia County        Lucy Hazlewood (Markesan) or Sara Wilson (Kingston)
Dodge County            Jenny Wittlinger (Fond du Lac)
Outagamie County      Julie Wing (Menasha)
Portage County           Linda Helmrick (Plainfield)
Sheboygan County     Jenny Wittlinger (Fond du Lac)
Waupaca County        Linda Steffen (Wild Rose)
Washington County    Jenny Wittlinger (Fond du Lac)
 
The code for other Wisconsin is:  X-OTHER-WI

The code for Out of State is:  X-OUTOFSTATE

The complete list of codes is listed under Patron Records.

If you need further help, contact Becky Srubas at Oshkosh Public.

User Profiles
Checkouts and renewals to these profiles are used in the circulation statistical reports:
BUSINESS
DEPOSIT
HOMEBOUND
ILL
J-RESTRICT
LIMITED
LIMITED3
PUBLIC
PUBLIC2
PUBLIC3
STAFF
TEACHER

User Notes

Anytime you enter a note on a user record, sign the note using the format "LibraryCode, FirstName LastInitial Date".

Library code is the two-letter abbreviation commonly used to indicate library, especially in reports (ie, BE=Berlin, KI=Kingston, PI=Pine River, WN=Winneconne). 

A note example: "Verify email. OS Melissa K 4/25/2018".

Special tasks and situations

Barring patrons

Barring Patrons
Anytime a library wishes to stop a user from being able to use a library card, their status may be manually set to Barred. Patrons may be Barred temporarily or more permanently.
This is different than a status of Delinquent, which indicates the patron has unpaid fines or overdue items, and is set by the system. A Delinquent patron may be blocked from checking out, depending on the total amount of unpaid fines. A Barred patron has been manually blocked from checking out.

Some examples of when patrons are set to Barred:
*Phone, email, or mail messages returned as invalid -- The account is barred until phone/email/address verified
*Oshkosh Public Library Online Library Application – The card is mailed to patron, but record is barred until photo ID, proof of birthdate, and proof of address brought in to Oshkosh Public Library Customer Service Desk
*Patron complained of others using card – The account is barred, and then unbarred to checkout and rebarred after checkout is complete
*Lost Cards – The account is deactivated through barring
*Duplicate Records – One record is selected by patron as active record, and the other is barred to deactivate the account. With a few exceptions (such as Teacher Cards) a user should have only one record in the system.
*Patron Deceased – The account is deactivated through barring


How to Bar a Patron:
*Click the Modify/Renew User Wizard
*Either scan patron card (if available) or search for patron through the User Search helper.
*Type in Last Name, first initial of First Name. Press the Search button or hit the Enter Key
*Locate patron in hitlist (verify with birthdate and phone number if necessary)
*Highlight patron and click “Modify User”
*In user record, click on “Privilege” tab.
*In “Status” dropdown box, click the arrow and select “Barred”. Enter your override.
*Click on “Extended Info” Tab.
*In “Comment” box, write a note explaining why the status was set to Barred.
*Notes will vary based on circumstances: see Deceased Patron and Duplicate User Record for two other examples.
*It is extremely important that you include the library’s initials in the Note (ex: OPL – Oshkosh Public Library), and be as detailed as possible, so that others can tell who placed the note in the record, and under what circumstances to unbar the card.

*Make other changes to user record as necessary (indicating Duplicate or Deceased, removing email addresses, etc).
*When finished, press Save to close the record.

To Unbar Patron:
*Click Modify/Renew User Wizard.
*Either scan patron card, or search for patron through the User Search helper.
*Type in Last Name, first initial of First Name. Press the Search button or hit the Enter Key
*Locate patron in hitlist (verify with birthdate and phone number if necessary)
*Highlight patron and click “Modify User”
*In user record, click on “Privilege” tab.
*In “Status” dropdown box, click the arrow and select “Okay”. Enter your override.
*Click on “Extended Info” tab.
*Remove any note in Comment box.
*Make other changes as necessary.
*When finished, press Save to close the user record.

Deceased users-database records

Procedure—Records for Deceased Patrons

The database records for deceased patrons are not to be removed from the database. They should be edited.

If the library chooses to edit the record using Modify User:

  • Add the word DECEASED and a space before the last name of the user.
    Example: DECEASED, DOE, JOHN M
  • Change the User Profile to REMOVE.   Do not use DISCARD.
  • In the address, change the zip code to ????? and remove the email address. This will prevent notices from being sent.
  • On the extended Info Tab, enter a note to indicate which library made the change and the date of the change:
    Example: OPL-Deceased. Do not use. --osh, becky s, 6/24/2004

Be sure to save the changes after making the edits.

Periodically, reports are run to remove older, unused records from the database, including the ones for deceased patrons.

Duplicate user records

Procedure—Duplicate User Records in the Database

Users are to have only one library card for regular use.

The only exceptions are:

  • Children with divorced or separated parents whose parent(s) have requested separate cards.
  • Teacher cards

The library that discovers the duplicate-record problem is responsible for handling the records so the problem can get fixed.
When staff notice that there is more than one record for the user in the database, one of the records needs to be marked as a duplicate. How this is done depends on whether or not the user is present.

IF the user is present when the duplicate is noticed:
The user must decide which card he/she will keep. The other card or cards becomes the duplicate(s).
All fines must be paid off on the duplicate card(s), or manually added to the record the patron will be using.
The duplicate record must be edited to add the word DUPLICATE and the library’s initials and a comma before the user’s last name
Example: DUPLICATE NPL, SMITH, JOHN
The duplicate record’s status must be set to BARRED.
A note must be put in the record.
Example: Duplicate card. Do not use. See other Smith, John, 8/27/2012.

IF the user is NOT present when the duplicate is noticed and BOTH cards are being used:
Bar both cards.
Put a note in both cards.
Example: Duplicate card. Do not use. See other Smith, John, 8/27/2012.

IF the user is NOT present when the duplicate is noticed and only one card is being used:
Bar the card not being used and change the user profile to REMOVE.
Put a note in the record that is being used.
If money is owed on the INACTIVE card, put a note on the active card. If the amount owed is above the library’s block limit, bar the active card.

User profile of REMOVE
When the library has determined which card will no longer be used, change the profile to REMOVE so that reports can be used to get the record out of the database.

Multiple E-mail addresses

A user can have more than one email address in his/her record.  Both addresses go in the email field.

Separate the two addresses with a comma, and no space.

Teacher cards and Deposit sites

Teacher Cards

WALS libraries have agreed that when Teacher cards are issued there is to be one card per teacher with one set of rules.
For the user profile of TEACHER:

  • Overdue Threshold:             50 items
  • Bill Threshold:                  $250
  • Charge Limit:                      150 items
  • Hold Limit:                            50 items
  • Billable for lost material:   Yes
  • Holds can be placed for the teacher card.
  • The TEACHER profile is fine exempt.
  • Loan Period:                         28 days with one renewal.
    Overrides can be used to reduce or extend the loan period at checkout depending on the type of material or the policy of the individual library.

These rules are for the checkout of any material at any WALS library.
The loaning library decides what and how much material may be checked out on the card at that library.

The teacher card is to be used for curriculum-related materials, not for personal reading or viewing interests. Problems with delayed return of materials or other abuses are to be handled by conversations with the teacher. Uncorrected abuses will result in cancellation of the card by the library.

The goal is get books into the hands of children and to support teacher that are doing just that. The simplified approach makes it easier for teachers regardless of which library or libraries they use.

Any WALS library can choose to use the teacher card profile to issue a card to a teacher, day care provider, or home-schooler. 

The service the library provides to teachers is separate from the issuing of teacher cards. Each library can determine the level of service provided to teachers. Some libraries pull collections and check things out in advance to speed pick up. Some libraries deliver materials.


Deposit Sites

Some libraries also provide deposit collections to day care centers.   These same rules apply to sites serving any age group.

The rules for any user with the profile of DEPOSIT are:

  • Overdue Threshold:                  50
  • Bill Threshold:                       $500
  • Charge Limit:                          200 items
  • Hold Limit:                                 25 items
  • Billable for unreturned items: NO
    The users with  the DEPOSIT profile are NOT sent notices and are not billed.  The items stay checked out on the DEPOSIT card unless handled individually by the library or removed by Winnefox using a report.
  • Holds can be placed for the deposit collection account.
  • The DEPOSIT profile is fine exempt.
  • Loan Period:                           60 days.
    Overrides can be used to reduce or extend the loan period at checkout depending on the type of material.

Guidelines for entering teacher cards

Before entering a teacher card record in the database, search to make sure a card hasn't already been issued.  There is only one Teacher card per person, regardless of how many libraries the patron uses.

If there is no existing record, enter a new one using the same process as a regular record, with these additional steps:

  • In the Alt ID field, enter the word TEACHER and the last four digits of the library card number
    Example:  A teacher being issued card 1000200300498 would have an Alt ID of TEACHER0498
    • If there’s already an Alt ID with those numbers (ie, the error message “Alternate ID already exists”), then the last five digits of the library card should be used to make the Alt ID unique.
  • Change the profile to TEACHER
  • In the Phone field, enter (T) after the phone number.  This is useful for libraries that call users for holds.
  • In the Extended notes, enter your library abbreviation and the words "Teacher Card."  This helps identify the library that issued the card.
    Example:  OPL-Teacher Card

User category fields

User categories are fields in the patron record that are used to record statistical information about the user.

User Category 1 is for the residence of the borrower.
User Category 2 is for the county of the borrower.
User Category 3 is for the gender of the borrower.

User category 1 codes-residence of the user

UserCat1 is used to record where the user lives. The drop-down menu of choices is by county, with a two-letter code for each of the five Winnefox counties: FO, GL, MQ, WA, or WN. This is followed by I for incorporated area, or T for town. The is a code for each municipality and town(ship) in each of the counties. There are codes for counties adjacent to Winnefox counties.

Since county funding and cross-county payments are based on circulation by UserCat1, it is important to code the patron record correctly. WALS can run clean up lists for libraries, or set up report templates for libraries to run their own review lists.

For summer/part-year residents, it is correct to code the user for the property they use when living in our service area, even if they do not use that address for mail.

You can use one of our collection of resources, available on the Links for Finding Where Patrons Live page, to determine the political jurisdiction of a particular address.

 

All codes

For a document of all codes formated for printing, please see here.

 

FDI-BRANDN Fond du Lac I-Brandon
FDI-CMPBSP Fond du Lac I-Campbellsprt
FDI-EDEN Fond du Lac I-Eden
FDI-FAIRWT Fond du Lac I-Fairwater
FDI-FDL Fond du Lac I-Fond du Lac
FDI-MTCALV Fond du Lac I-Mt. Calvary
FDI-NFDL Fond du Lac I-North Fond du Lac
FDI-OAKFLD Fond du Lac I-Oakfield
FDI-RIPON Fond du Lac I-Ripon
FDI-ROSNDL Fond du Lac I-Rosedale
FDI-STCLD Fond du Lac I-St. Cloud
FDI-WAUPUN Fond du Lac I-Waupun
FDI-WAUPX Fond du Lac I-Waupun in Dodge County
FDS-RIPNST Fond du Lac Special-Ripon Student
FDT-ALTO Fond du Lac T-Town of Alto
FDT-ASHFRD Fond du Lac T-Town of Ashford
FDT-AUBURN Fond du Lac T-Town of Auburn
FDT-BYRON Fond du Lac T-Town of Byron
FDT-CALUMT Fond du Lac T-Town of Calumet
FDT-EDEN Fond du Lac T-Town of Eden
FDT-ELDORD Fond du Lac T-Town of Eldorado
FDT-EMPIRE Fond du Lac T-Town of Empire
FDT-FDL

Fond du Lac T-Town of Fond du Lac

FDT-FOREST Fond du Lac T-Town of Forest
FDT-FRNDSP Fond du Lac T-Town of Friendship
FDT-LAMRTN Fond du Lac T-Town of Lamartine
FDT-MARSH Fond du Lac T-Town of Marshfield
FDT-METOMN Fond du Lac T-Town of Metomen
FDT-OAKFLD Fond du Lac T-Town of Oakfield
FDT-OSEOLA Fond du Lac T-Town of Osceola
FDT-RIPON Fond du Lac T-Town of Ripon
FDT-ROSNDL Fond du Lac T-Town of Rosendale
FDT-SPRNGV Fond du Lac T-Town of Springvale
FDT-TAYCH Fond du Lac T-Town of Taycheetah
FDT-WAUPN Fond du Lac T-Town of Waupun
FDT-XUNKWN Z-Fond du Lac T-Unknown Town
GLI-BERLIN Green Lake I-Berlin
GLI-GREENL Green Lake I-Green Lake
GLI-KINGST Green Lake I-Kingston
GLI-MARKSN Green Lake I-Markesan
GLI-MARQT Green Lake I-Marquette
GLI-PRINCT Green Lake I-Princeton
GLT-BERLIN Green Lake T-Town of Berlin
GLT-BRKLN Green Lake T-Town of Brooklyn
GLT-GRNLK Green Lake T-Town of Green Lake
GLT-KINGST Green Lake T-Town of Kingston
GLT-MACKFD Green Lake T-Town of Mackford
GLT-MNCHST Green Lake T-Town of Manchester
GLT-MRQTTE Green Lake T-Town of Marquette
GLT-PRNCTN Green Lake T-Town of Princeton
GLT-SENECA Green Lake T-Town of Seneca
GLT-SATMAR Green Lake T-Town of St. Marie
MQI-ENDEAV Marquette I-Endeavor
MQI-MONTLL Marquette I-Montello
MQI-NESHKR Marquette I-Neshkoro
MQI-OXFORD Marquette I-Oxford
MQI-WESTFD Marquette I-Westfield
MQT-BUFFLO Marquette T-Town of Buffalo
MQT-CRYSLK Marquette T-Town of Crystal Lake
MQT-DOUGLS Marquette T-Town of Douglas
MQT-HARRIS Marquette T-Town of Harris
MQT-MECAN Marquette T-Town of Mecan
MQT-MONTEL Marquette T-Town of Montello
MQT-MOUNDV Marquette T-Town of Moundville
MQT-NESHKR Marquette T-Town of Neshkoro
MQT-NEWTON Marquette T-Town of Newton
MQT-OXFORD Marquette T-Town of Oxford
MQT-PACKWK Marquette T-Town of Packwaukee
MQT-SHLDS Marquette T-Town of Shields
MQT-SPRNGF Marquette T-Town of Springfield
MQT-WESTFD Marquette T-Town of Westfield
UNKNOWN Unknown
WAI-BERLIN Waushara I-Berlin in Waushara County
WAI-COLOMA Waushara I-Coloma
WAI-HANCCK Waushara I-Hancock
WAI-LOHRVL Waushara I-Lohrville
WAI-PLNFLD Waushara I-Plainfield
WAI-REDGNT Waushara I-Redgranite
WAI-WAUTOM Waushara I-Wautoma
WAI-WILDRS Waushara I-Wild Rose
WAT-AURORA Waushara T-Town of Aurora
WAT-BLMFLD Waushara T-Town of Bloomfield
WAT-COLOMA Waushara T-Town of Coloma
WAT-DAKOTA Waushara T-Town of Dakota
WAT-DEERFD Waushara T-Town of Deerfield
WAT-HNCOCK Waushara T-Town of Hancock
WAT-LEON Waushara T-Town of Leon
WAT-MARION Waushara T-Town of Marion
WAT-MTMOR Waushara T-Town of Mount Morris
WAT-OASIS Waushara T-Town of Oasis
WAT-PLNFLD Waushara T-Town of Plainfield
WAT-POYSIP Waushara T-Town of Poy Sippi
WAT-RCHFD Waushara T-Town of Richfield
WAT-ROSE Waushara T-Town of Rose
WAT-SAXEVL Waushara T-Town of Saxeville
WAT-SPRNWT Waushara T-Town of Springwater
WAT-WARREN Waushara T-Town of Warren
WAT-WAUTMA Waushara T-Town of Wautoma
WNI-APLTON Winnebago I-Appleton in WN County
WNI-MENASH Winnebago I-Menasha
WNI-NEENAH Winnebago I-Neenah
WNI-OMRO Winnebago I-Omro
WNI-OSH-C Winnebago I-Oshkosh Central
WNI-OSH-E Winnebago I-Oshkosh East
WNI-OSH-S Winnebago I-Oshkosh South
WNI-OSH-W Winnebago I-Oshkosh West
WNI-FOXCR Winnebago I-Village of Fox Crossing
WNI-WINNCN Winnebago I-Village of Winneconne
WNT-ALGOMA Winnebago T-Town of Algoma
WNT-BLCKWF Winnebago T-Town of Black Wolf
WNT-CLAYTN Winnebago T-Town of Clayton
WNT-NEENAH Winnebago T-Town of Neenah
WNT-NEKIMI Winnebago T-Town of Nekimi
WNT-NEPSKN Winnebago T-Town of Nepeuskun
WNT-OMRO Winnebago T-Town of Omro
WNT-OSHKSH Winnebago T-Town of Oshkosh
WNT-POYGAN Winnebago T-Town of Poygan
WNT-RUSHFD Winnebago T-Town of Rushford
WNT-UTICA Winnebago T-Town of Utica
WNT-VINELD Winnebago T-Town of Vinland
WNT-WNCHST Winnebago T-Town of Winchester
WNT-WNCN Winnebago T-Town of Winneconne
WNT-WOLFR Winnebago T-Town of Wolf River
X-AD-I-ADA X-Adams-City of Adams
X-AD-T-ADA X-Adams-Town of Adams
X-AD-BIGFL X-Adams-Town of Big Flats
X-AD-COLBN X-Adams-Town of Colburn
X-AD-DELLP X-Adams-Town of Dell Prairie
X-AD-EAST X-Adams-Town of Easton
X-AD-JACK X-Adams-Town of Jackson
X-AD-LEOLA X-Adams-Town of Leola
X-AD-LINC X-Adams-Town of Lincoln
X-AD-MON X-Adams-Town of Monroe
X-AD-CHEST X-Adams-Town of New Chester
X-AD-NEWH X-Adams-Town of Newhaven
X-AD-PREST X-Adams-Town of Preston
X-AD-QUIN X-Adams-Town of Quincy
X-AD-RICH X-Adams-Town of Richfield
X-AD-ROME X-Adams-Town of Rome
X-AD-SPRIN X-Adams-Town of Springville
X-AD-STRPR X-Adams-Town of Strong Prairie
X-CA-APLTN X-Calumet-City of Appleton in CA County
X-CA-I-BRI X-Calumet-City of Brillion
X-CA-I-CHI X-Calumet-City of Chilton
X-CA-MNASH X-Calumet-City of Menasha in CA County
X-CA-I-NEW X-Calumet-City of New Holstein
X-CA-T-BRI X-Calumet-Town of Brillion
X-CA-T-BRO X-Calumet-Town of Brothertown
X-CAT-CHAR X-Calumet-Town of Charleston
X-CA-T-CHI X-Calumet-Town of Chilton
X-CA-T-NEW X-Calumet-Town of New Holstein
X-CAT-RANT X-Calumet-Town of Rantoul
X-CA-T-STO X-Calumet-Town of Stockbridge
X-CAT-WOOD X-Calumet-Town of Woodville
X-CA-I-HAR X-Calumet-Village of Harrison
X-CA-I-HIL X-Calumet-Village of Hilbert
X-CA-I-POT X-Calumet-Village of Potter
X-CA-I-SHE X-Calumet-Village of Sherwood
X-CA-I-STO X-Calumet-Village of Stockbridge
X-CO-CAMB X-Columbia-Village of Cambria
X-CO-COL X-Columbia-City of Columbus
X-COI-FALL X-Columbia-Village-Fall River
X-CO-I-FRI X-Columbia-Village-Friesland
X-COI-LODI X-Columbia-City of Lodi
X-CO-I-POY X-Columbia-Village of Poynette
X-COI-RAN X-Columbia-Village of Randolph
X-CO-I-RIO X-Columbia-Village of Rio
X-COI-WISD X-Columbia-City of Wisconsin Dells
X-CO-PARD X-Columbia-Village of Pardeeville
X-CO-PORT X-Columbia-City of Portage
X-CO-SCOTT X-Columbia-Town of Scott
X-CO-T-COU X-Columbia-Town of Courtland
X-CO-T-DEK

X-Columbia-Town of Dekorra

X-CO-T-FOR X-Columbia-Town of Fort Winnebago
X-CO-T-HAM X-Columbia-Town of Hampden
X-COT-LEED X-Columbia-Town of Leeds
X-CO-T-LEW X-Columbia-Town of Lewiston
X-CO-T-MAR X-Columbia-Town of Marcellon
X-CO-T-NEW X-Columbia-Town of Newport
X-CO-T-OTS X-Columbia-Town of Otsego
X-CO-T-PAC X-Columbia-Town of Pacific
X-CO-T-RAN X-Columbia-Town of Randolph
X-CO-T-SPR X-Columbia-Town of Springvale
X-CO-T-WEY X-Columbia-Town of Weyocena
X-DOI-BVD X-Dodge-City of Beaver Dam
X-DO-I-FOX X-Dodge-City of Fox Lake
X-DOI-HORI X-Dodge-City of Horicon
X-DOI-JUN X-Dodge-City of Juneau
X-DOI-MAY X-Dodge-City of Mayville
X-DOI-WAPN X-Dodge-City of Waupun
X-DOT-BVD X-Dodge-Town of Beaver Dam
X-DOT-BURN X-Dodge-Town of Burnett
X-DO-T-CHE X-Dodge-Town of Chester
X-DO-T-CLY X-Dodge-Town of Clyman
X-DO-T-FOX X-Dodge-Town of Fox Lake
X-DOT-HUB X-Dodge-Town of Hubbard
X-DO-T-LER X-Dodge-Town of Leroy
X-DO-T-LOM X-Dodge-Town of Lomira
X-DOT-LOW X-Dodge-Town of Lowell
X-DOT-OAKG X-Dodge-Town of Oak Grove
X-DOT-THER X-Dodge-Town of Theresa
X-DO-T-TRE X-Dodge-Town of Trenton
X-DOT-WEST X-Dodge-Town of Westford
X-DOI-THER X-Dodge-Village of Theresa
X-DOI-BROW X-Dodge-Village of Brownsville
X-DO-I-LOM X-Dodge-Village of Lomira
X-DOI-RAN X-Dodge-Village of Randolph
X-OU-APLTN X-Outagamie City of Appleton
X-OUI-KAUK X-Outagamie City of Kaukauna
X-OUI-NLON X-Outagamie City of New London
X-OUI-SEYM X-Outagamie City of Seymour
X-OUT-BLAC X-Outagamie Town of Black Creek
X-OUT-BOV X-Outagamie Town of Bovinia
X-OU-T-BUC X-Outagamie Town of Buchanan
X-OU-T-CEN X-Outagamie Town of Center
X-OUT-CICE X-Outagamie Town of Cicero
X-OU-T-DAL X-Outagamie Town of Dale
X-OUT-DEER X-Outagamie Town of Deer Creek
X-OU-T-ELL X-Outagamie Town of Ellington
X-OU-T-FRE X-Outagamie Town of Freedom
X-OU-TGRAN X-Outagamie Town of Grand Chute
X-OU-TGREE X-Outagamie Town of Greenville
X-OU-T-HOR X-Outagamie Town of Hortonia
X-OU-T-KAU X-Outagamie Town of Kaukauna
X-OUT-LIBT X-Outagamie Town of Liberty
X-OUT-MAIN X-Outagamie Town of Maine
X-OUT-MAPL X-Outagamie Town of Maple Creek
X-OUT-ONEI X-Outagamie Town of Oneida
X-OUT-OSB X-Outagamie Town of Osborn
X-OUT-SEYM X-Outagamie Town of Seymour
X-OU-T-VAN X-Outagamie Town of Vandenbroek
X-OUI-BLAC X-Outagamie Village of Black Creek
X-OUI-COMB X-Outagamie Village of Combined Locks
X-OUI-HAR X-Outagamie Village of Harrison
X-OUI-HORT X-Outagamie Village of Hortonville
X-OUI-KIMB X-Outagamie Village of Kimberly
X-OUI-LCHU X-Outagamie Village of Little Chute
X-OUI-NICH X-Outagamie Village of Nichols
X-OUI-SHIO X-Outagamie Village of Shiocton
X-OUI-WRIG X-Outagamie Village of Wrightstown
X-POI-PORT X-Portage-City of Portage
X-POI-STEV X-Portage-City of Stevens Point
X-PO-T-ALM X-Portage-Town of Almond
X-POI-AMH X-Portage-Village of Amherst
X-POI-AMHJ X-Portage-Village of Amherst Junction
X-POT-BELM X-Portage-Town of Belmont
X-POT-BUEN X-Portage-Town of Buena Vista
X-POT-CARS X-Portage-Town of Carson
X-POT-GRAN X-Portage-Town of Grant
X-POT-HULL X-Portage-Town of Hull
X-POT-LANA X-Portage-Town of Lanark
X-POT-LINW X-Portage-Town of Linwood
X-POT-NHOP X-Portage-Town of New Hope
X-POT-PINE X-Portage-Town of Pine Grove
X-PO-I-ALM X-Portage-Village of Almond
X-POT-AMH

X-Portage-Town of Amherst

X-PO-I-PLO X-Portage-Village of Plover
X-POI-WHIT X-Portage-Village of Whiting
X-SHI-PLYM X-Sheboygan-City of Plymouth
X-SHI-SHEB X-Sheboygan-City of Sheboygan
X-SHT-CASC X-Sheboygan-Town of Cascade
X-SH-T-GRE X-Sheboygan-Town of Greenbush
X-SHT-HERM X-Sheboygan-Town of Herman
X-SHT-LYND X-Sheboygan-Town of Lyndon
X-SH-T-MIT X-Sheboygan-Town of Mitchell
X-SHT-PLYM X-Sheboygan-Town of Plymouth
X-SHT-RHIN X-Sheboygan-Town of Rhine
X-SH-T-RUS X-Sheboygan-Town of Russell
X-SH-T-SCO X-Sheboygan-Town of Scott
X-SHT-SHRM X-Sheboygan-Town of Sherman
X-SHT-WILS X-Sheboygan-Town of Wilson
X-SHI-CASC X-Sheboygan-Village of Cascade
X-SHI-GLEN X-Sheboygan-Village of Glenbeulah
X-SHI-OOST X-Sheboygan-Village of Oostburg
X-WSI-WEST X-Washington-City of West Bend
X-WST-ADDI X-Washington-Town of Addison
X-WS-T-BAR X-Washington-Town of Bartonville
X-WST-ERIN X-Washington-Town of Erin
X-WST-FARM X-Washington-Town of Farmington
X-WST-HART X-Washington-Town of Hartford
X-WS-T-KEW X-Washington-Town of Kewaskum
X-WST-POLK X-Washington-Town of Polk
X-WS-T-WAY X-Washington-Town of Wayne
X-WST-WEST X-Washington-Town of West Bend
X-WSI-GERM X-Washington-Village of Germantown
X-WSI-HART X-Washington-Village of Hartford
X-WSI-JACK X-Washington-Village of Jackson
X-WS-I-KEW X-Washington-Village of Kewaskum
X-WSI-NEWB X-Washington-Village of Newburg
X-WSI-RICH X-Washington-Village of Richfield
X-WSI-SLIN X-Washington-Village of Slinger
X-WPI-CLIN X-Waupaca-City of Clintonville
X-WPI-MANA X-Waupaca-City of Manawa
X-WPI-MARI X-Waupaca-City of Marion
X-WPI-NLON X-Waupaca-City of New London
X-WPI-WAUP X-Waupaca-City of Waupaca
X-WP-I-WEY X-Waupaca-City of Weyauwega
X-WPT-BEAR X-Waupaca-Town of Bear Creek
X-WP-T-CAL X-Waupaca-Town of Caledonia
X-WP-T-DAY X-Waupaca-Town of Dayton
X-WPT-FARM X-Waupaca-Town of Farmington
X-WP-T-FRE X-Waupaca-Town of Fremont
X-WPT-HAR X-Waupaca-Town of Harrison
X-WPT-IOLA X-Waupaca-Town of Iola
X-WPT-LAR X-Waupaca-Town of Larrabee
X-WPT-LEB X-Waupaca-Town of Lebanon
X-WP-T-LIN X-Waupaca-Town of Lind
X-WPT-LWOL X-Waupaca-Town of Little Wolf
X-WPT-MATT X-Waupaca-Town of Matteson
X-WPT-MUKW X-Waupaca-Town of Mukwa
X-WPT-ROY X-Waupaca-Town of Royalton
X-WPT-SCAN X-Waupaca-Town of Scandanavia
X-WPT-SLAW X-Waupaca-Town of St Lawrence
X-WPT-UNIO X-Waupaca-Town of Union
X-WPT-WAUP X-Waupaca-Town of Waupaca
X-WP-T-WEY X-Waupaca-Town of Weyauwega
X-WP-I-FRE X-Waupaca-Village of Fremont
X-WPI-IOLA X-Waupaca-Village of Iola
X-WPI-OGDN X-Waupaca-Village of Ogdensburg
X-OTHER-WI X-Other Wisconsin
X-OUTSTATE X-Out of State

Codes for non-Winnefox counties

Adams County

X-AD-BIGFL X-Adams-Town of Big Flats
X-AD-I-ADA X-Adams-City of Adams
X-AD-T-ADA X-Adams-Town of Adams
X-AD-COLBN X-Adams-Town of Colburn
X-AD-DELLP X-Adams-Town of Dell Prairie
X-AD-EAST X-Adams-Town of Easton
X-AD-JACK X-Adams-Town of Jackson
X-AD-LEOLA X-Adams-Town of Leola
X-AD-LINC X-Adams-Town of Lincoln
X-AD-MON X-Adams-Town of Monroe
X-AD-CHEST X-Adams-Town of New Chester
X-AD-NEWH X-Adams-Town of Newhaven
X-AD-PREST X-Adams-Town of Preston
X-AD-QUIN X-Adams-Town of Quincy
X-AD-RICH X-Adams-Town of Richfield
X-AD-ROME X-Adams-Town of Rome
X-AD-SPRIN X-Adams-Town of Springville
X-AD-STRPR X-Adams-Town of Strong Prairie

 

Calumet County

X-CA-APLTN X-Calumet-City of Appleton in CA County
X-CA-I-BRI X-Calumet-City of Brillion
X-CA-I-CHI X-Calumet-City of Chilton
X-CA-MNASH X-Calumet-City of Menasha in CA County
X-CA-I-NEW X-Calumet-City of New Holstein
X-CA-T-BRI X-Calumet-Town of Brillion
X-CA-T-BRO X-Calumet-Town of Brothertown
X-CAT-CHAR X-Calumet-Town of Charleston
X-CA-T-CHI X-Calumet-Town of Chilton
X-CA-T-HAR X-Calumet-Town of Harrison
X-CA-T-NEW X-Calumet-Town of New Holstein
X-CAT-RANT X-Calumet-Town of Rantoul
X-CA-T-STO X-Calumet-Town of Stockbridge
X-CAT-WOOD X-Calumet-Town of Woodville
X-CA-I-HAR X-Calumet-Village of Harrison
X-CA-I-HIL X-Calumet-Village of Hilbert
X-CA-I-POT X-Calumet-Village of Potter
X-CA-I-SHE X-Calumet-Village of Sherwood
X-CA-I-STO X-Calumet-Village of Stockbridge

Columbia County

X-CO-COL X-Columbia-City of Columbus
X-COI-LODI X-Columbia-City of Lodi
X-CO-PORT X-Columbia-City of Portage
X-COI-WISC X-Columbia-City of Wisconsin Dells
X-CO-T-COU X-Columbia-Town of Courtland
X-CO-T-DEK X-Columbia-Town of Dekorra
X-CO-T-FOR X-Columbia-Town of Fort Winnebago
X-CO-T-HAM X-Columbia-Town of Hampden
X-COT-LEED X-Columbia-Town of Leeds
X-CO-T-LEW X-Columbia-Town of Lewiston
X-CO-T-MAR X-Columbia-Town of Marcellon
X-CO-T-NEW X-Columbia-Town of Newport
X-CO-T-OTS X-Columbia-Town of Otsego
X-CO-T-PAC X-Columbia-Town of Pacific
X-CO-T-RAN X-Columbia-Town of Randolph
X-CO-SCOTT X-Columbia-Town of Scott
X-CO-T-SPR X-Columbia-Town of Springvale
X-CO-T-WEY X-Columbia-Town of Weyocena
X-CO-CAMB X-Columbia-Village of Cambria
X-CO-PARD X-Columbia-Village of Pardeeville
X-CO-I-POY X-Columbia-Village of Poynette
X-COI-RAN X-Columbia-Village of Randolph
X-CO-I-RIO X-Columbia-Village of Rio
X-COI-FALL X-Columbia-Village-Fall River
X-CO-I-FRI X-Columbia-Village-Friesland

 

Dodge County

X-DOI-BVD X-Dodge-City of Beaver Dam
X-DO-I-FOX X-Dodge-City of Fox Lake
X-DOI-HORI X-Dodge-City of Horicon
X-DOI-JUN X-Dodge-City of Juneau
X-DOI-MAY X-Dodge-City of Mayville
X-DOI-WAPN X-Dodge-City of Waupun
X-DOT-BVD X-Dodge-Town of Beaver Dam
X-DOT-BURN X-Dodge-Town of Burnett
X-DO-T-CHE X-Dodge-Town of Chester
X-DO-T-CLY X-Dodge-Town of Clyman
X-DO-T-FOX X-Dodge-Town of Fox Lake
X-DOT-HUB X-Dodge-Town of Hubbard
X-DO-T-LER X-Dodge-Town of Leroy
X-DO-T-LOM X-Dodge-Town of Lomira
X-DOT-LOW X-Dodge-Town of Lowell
X-DOT-OAKG X-Dodge-Town of Oak Grove
X-DOT-THER X-Dodge-Town of Theresa
X-DO-T-TRE X-Dodge-Town of Trenton
X-DOT-WEST X-Dodge-Town of Westford
X-DOI-THER X-Dodge-Village of Theresa
X-DOI-BROW X-Dodge-Village of Brownsville
X-DO-I-LOM X-Dodge-Village of Lomira
X-DOI-RAN X-Dodge-Village of Randolph

 

Outagamie County

X-OU-APLTN X-Outagamie City of Appleton
X-OUI-KAUK X-Outagamie City of Kaukauna
X-OUI-NLON X-Outagamie City of New London
X-OUI-SEYM X-Outagamie City of Seymour
X-OUT-BLAC X-Outagamie Town of Black Creek
X-OUT-BOV X-Outagamie Town of Bovinia
X-OU-T-BUC X-Outagamie Town of Buchanan
X-OU-T-CEN X-Outagamie Town of Center
X-OUT-CICE X-Outagamie Town of Cicero
X-OU-T-DAL X-Outagamie Town of Dale
X-OUT-DEER X-Outagamie Town of Deer Creek
X-OU-T-ELL X-Outagamie Town of Ellington
X-OU-T-FRE X-Outagamie Town of Freedom
X-OU-TGRAN X-Outagamie Town of Grand Chute
X-OU-TGREE X-Outagamie Town of Greenville
X-OU-T-HOR X-Outagamie Town of Hortonia
X-OU-T-KAU X-Outagamie Town of Kaukauna
X-OUT-LIBT X-Outagamie Town of Liberty
X-OUT-MAIN X-Outagamie Town of Maine
X-OUT-MAPL X-Outagamie Town of Maple Creek
X-OUT-ONEI X-Outagamie Town of Oneida
X-OUT-OSB X-Outagamie Town of Osborn
X-OUT-SEYM X-Outagamie Town of Seymour
X-OU-T-VAN X-Outagamie Town of Vandenbroek
X-OUI-BLAC X-Outagamie Village of Black Creek
X-OUI-COMB X-Outagamie Village of Combined Locks
X-OUI-HAR X-Outagamie Village of Harrison
X-OUI-HORT X-Outagamie Village of Hortonville
X-OUI-KIMB X-Outagamie Village of Kimberly
X-OUI-LCHU X-Outagamie Village of Little Chute
X-OUI-NICH X-Outagamie Village of Nichols
X-OUI-SHIO X-Outagamie Village of Shiocton
X-OUI-WRIG X-Outagamie Village of Wrightstown

 

Portage County

X-POI-PORT X-Portage-City of Portage
X-POI-STEV X-Portage-City of Stevens Point
X-PO-T-ALM X-Portage-Town of Almond
X-POT-AMH X-Portage-Town of Amherst
X-POT-BELM X-Portage-Town of Belmont
X-POT-BUEN X-Portage-Town of Buena Vista
X-POT-CARS X-Portage-Town of Carson
X-POT-GRAN X-Portage-Town of Grant
X-POT-HULL X-Portage-Town of Hull
X-POT-LANA X-Portage-Town of Lanark
X-POT-LINW X-Portage-Town of Linwood
X-POT-NHOP X-Portage-Town of New Hope
X-POT-PINE X-Portage-Town of Pine Grove
X-PO-I-ALM X-Portage-Village of Almond
X-PO-AMH X-Portage-Village of Amherst
X-POI-AMHJ X-Portage-Village of Amherst Junction
X-PO-I-PLO X-Portage-Village of Plover
X-POI-WHIT X-Portage-Village of Whiting

Sheboygan County

X-SHI-PLYM X-Sheboygan-City of Plymouth
X-SHI-SHEB X-Sheboygan-City of Sheboygan
X-SHT-CASC X-Sheboygan-Town of Cascade
X-SH-T-GRE X-Sheboygan-Town of Greenbush
X-SHT-HERM X-Sheboygan-Town of Herman
X-SHT-LYND X-Sheboygan-Town of Lyndon
X-SH-T-MIT X-Sheboygan-Town of Mitchell
X-SHT-PLYM X-Sheboygan-Town of Plymouth
X-SHT-RHIN X-Sheboygan-Town of Rhine
X-SH-T-RUS X-Sheboygan-Town of Russell
X-SH-T-SCO X-Sheboygan-Town of Scott
X-SHT-SHRM X-Sheboygan-Town of Sherman
X-SHT-WILS X-Sheboygan-Town of Wilson
X-SHI-CASC X-Sheboygan-Village of Cascade
X-SHI-GLEN X-Sheboygan-Village of Glenbeulah
X-SHI-OOST X-Sheboygan-Village of Oostburg

Washington County

X-WSI-WEST X-Washington-City of West Bend
X-WST-ADDI X-Washington-Town of Addison
X-WS-T-BAR X-Washington-Town of Bartonville
X-WST-ERIN X-Washington-Town of Erin
X-WST-FARM X-Washington-Town of Farmington
X-WST-HART X-Washington-Town of Hartford
X-WS-T-KEW X-Washington-Town of Kewaskum
X-WST-POLK X-Washington-Town of Polk
X-WS-T-WAY X-Washington-Town of Wayne
X-WST-WEST X-Washington-Town of West Bend
X-WSI-GERM X-Washington-Village of Germantown
X-WSI-HART X-Washington-Village of Hartford
X-WSI-JACK X-Washington-Village of Jackson
X-WS-I-KEW X-Washington-Village of Kewaskum
X-WSI-NEWB X-Washington-Village of Newburg
X-WSI-RICH X-Washington-Village of Richfield
X-WSI-SLIN X-Washington-Village of Slinger

 

Waupaca County

X-WPI-CLIN X-Waupaca-City of Clintonville
X-WPI-MANA X-Waupaca-City of Manawa
X-WPI-MARI X-Waupaca-City of Marion
X-WPI-NLON X-Waupaca-City of New London
X-WPI-WAUP X-Waupaca-City of Waupaca
X-WP-I-WEY X-Waupaca-City of Weyauwega
X-WPT-BEAR X-Waupaca-Town of Bear Creek
X-WP-T-CAL X-Waupaca-Town of Caledonia
X-WP-T-DAY X-Waupaca-Town of Dayton
X-WPT-FARM X-Waupaca-Town of Farmington
X-WP-T-FRE X-Waupaca-Town of Fremont
X-WPT-HAR X-Waupaca-Town of Harrison
X-WPT-IOLA X-Waupaca-Town of Iola
X-WPT-LEB X-Waupaca-Town of Lebanon
X-WP-T-LIN X-Waupaca-Town of Lind
X-WPT-LWOL X-Waupaca-Town of Little Wolf
X-WPT-MATT X-Waupaca-Town of Matteson
X-WPT-MUKW X-Waupaca-Town of Mukwa
X-WPT-ROY X-Waupaca-Town of Royalton
X-WPT-SCAN X-Waupaca-Town of Scandanavia
X-WPT-SLAW X-Waupaca-Town of St Lawrence
X-WPT-UNIO X-Waupaca-Town of Union
X-WPT-WAUP X-Waupaca-Town of Waupaca
X-WP-T-WEY X-Waupaca-Town of Weyauwega
X-WP-I-FRE X-Waupaca-Village of Fremont
X-WPI-IOLA X-Waupaca-Village of Iola
X-WPI-OGDN X-Waupaca-Village of Ogdensburg

Other

X-OTHER-WI X-Other Wisconsin
X-OUTSTATE X-Out of State

Fond du Lac County codes

Name Description
FDI-BRANDN Fond du Lac I-Brandon
FDI-CMPBSP Fond du Lac I-Campbellsprt
FDI-EDEN Fond du Lac I-Eden
FDI-FAIRWT Fond du Lac I-Fairwater
FDI-FDL Fond du Lac I-Fond du Lac
FDI-MTCALV Fond du Lac I-Mt. Calvary
FDI-NFDL Fond du Lac I-North Fond du Lac
FDI-OAKFLD Fond du Lac I-Oakfield
FDI-RIPON Fond du Lac I-Ripon
FDI-ROSNDL Fond du Lac I-Rosedale
FDI-STCLD Fond du Lac I-St. Cloud
FDI-WAUPUN Fond du Lac I-Waupun
FDI-WAUPX Fond du Lac I-Waupun in Dodge County
FDS-RIPNST Fond du Lac Special-Ripon Student
FDT-ALTO Fond du Lac T-Town of Alto
FDT-ASHFRD Fond du Lac T-Town of Ashford
FDT-AUBURN Fond du Lac T-Town of Auburn
FDT-BYRON Fond du Lac T-Town of Byron
FDT-CALUMT Fond du Lac T-Town of Calumet
DT-EDEN Fond du Lac T-Town of Eden
FDT-ELDORD Fond du Lac T-Town of Eldorado
FDT-EMPIRE Fond du Lac T-Town of Empire
FDT-FDL Fond du Lac T-Town of Fond du Lac
FDT-FOREST Fond du Lac T-Town of Forest
FDT-FRNDSP Fond du Lac T-Town of Friendship
FDT-LAMRTN Fond du Lac T-Town of Lamartine
FDT-MARSH Fond du Lac T-Town of Marshfield
FDT-METOMN Fond du Lac T-Town of Metomen
FDT-OAKFLD Fond du Lac T-Town of Oakfield
FDT-OSEOLA Fond du Lac T-Town of Osceola
FDT-RIPON Fond du Lac T-Town of Ripon
FDT-ROSNDL Fond du Lac T-Town of Rosendale
FDT-SPRNGV Fond du Lac T-Town of Springvale
FDT-TAYCH Fond du Lac T-Town of Taycheetah
FDT-WAUPN Fond du Lac T-Town of Waupun
FDT-XUNKWN Z-Fond du Lac T-Unknown Town

Green Lake County codes

Name Description
GLI-BERLIN Green Lake I-Berlin
GLI-GREENL Green Lake I-Green Lake
GLI-KINGST Green Lake I-Kingston
GLI-MARKSN Green Lake I-Markesan
GLI-MARQT Green Lake I-Marquette
GLI-PRINCT Green Lake I-Princeton
LT-BERLIN Green Lake T-Town of Berlin
GLT-BRKLN Green Lake T-Town of Brooklyn
GLT-GRNLK Green Lake T-Town of Green Lake
GLT-KINGST Green Lake T-Town of Kingston
GLT-MACKFD Green Lake T-Town of Mackford
GLT-MNCHST Green Lake T-Town of Manchester
GLT-MRQTTE Green Lake T-Town of Marquette
GLT-PRNCTN Green Lake T-Town of Princeton
GLT-SENECA Green Lake T-Town of Seneca
GLT-SATMAR Green Lake T-Town of St. Marie

Marquette County codes

Name Description
MQI-ENDEAV Marquette I-Endeavor
MQI-MONTLL Marquette I-Montello
MQI-NESHKR Marquette I-Neshkoro
MQI-OXFORD Marquette I-Oxford
MQI-WESTFD Marquette I-Westfield
MQT-BUFFLO Marquette T-Town of Buffalo
MQT-CRYSLK Marquette T-Town of Crystal Lake
MQT-DOUGLS Marquette T-Town of Douglas
MQT-HARRIS Marquette T-Town of Harris
MQT-MECAN Marquette T-Town of Mecan
MQT-MONTEL Marquette T-Town of Montello
MQT-MOUNDV Marquette T-Town of Moundville
MQT-NESHKR Marquette T-Town of Neshkoro
MQT-NEWTON Marquette T-Town of Newton
MQT-OXFORD Marquette T-Town of Oxford
MQT-PACKWK Marquette T-Town of Packwaukee
MQT-SHLDS Marquette T-Town of Shields
MQT-SPRNGF Marquette T-Town of Springfield
MQT-WESTFD Marquette T-Town of Westfield

Waushara County codes

Name Description
WAI-BERLIN Waushara I-Berlin in Waushara County
WAI-COLOMA Waushara I-Coloma
WAI-HANCCK Waushara I-Hancock
WAI-LOHRVL Waushara I-Lohrville
WAI-PLNFLD Waushara I-Plainfield
WAI-REDGNT Waushara I-Redgranite
WAI-WAUTOM Waushara I-Wautoma
WAI-WILDRS Waushara I-Wild Rose
WAT-AURORA Waushara T-Town of Aurora
WAT-BLMFLD Waushara T-Town of Bloomfield
WAT-COLOMA Waushara T-Town of Coloma
WAT-DAKOTA Waushara T-Town of Dakota
WAT-DEERFD Waushara T-Town of Deerfield
WAT-HNCOCK Waushara T-Town of Hancock
WAT-LEON Waushara T-Town of Leon
WAT-MARION Waushara T-Town of Marion
WAT-MTMOR Waushara T-Town of Mount Morris
WAT-OASIS Waushara T-Town of Oasis
WAT-PLNFLD Waushara T-Town of Plainfield
WAT-POYSIP Waushara T-Town of Poy Sippi
WAT-RCHFD Waushara T-Town of Richfield
WAT-ROSE Waushara T-Town of Rose
WAT-SAXEVL Waushara T-Town of Saxeville
WAT-SPRNWT Waushara T-Town of Springwater
WAT-WARREN Waushara T-Town of Warren
WAT-WAUTMA Waushara T-Town of Wautoma

Winnebago County codes

Name Description
WNI-APLTON Winnebago I-Appleton in WN County
WNI-MENASH Winnebago I-Menasha
WNI-NEENAH Winnebago I-Neenah
WNI-OMRO Winnebago I-Omro
WNI-OSH-C Winnebago I-Oshkosh Central
WNI-OSH-E Winnebago I-Oshkosh East
WNI-OSH-S Winnebago I-Oshkosh South
WNI-OSH-W Winnebago I-Oshkosh West
WNI-FOXCR Winnebago I-Village of Fox Crossing
WNI-WINNCN Winnebago I-Village of Winneconne
WNT-ALGOMA Winnebago T-Town of Algoma
WNT-BLCKWF Winnebago T-Town of Black Wolf
WNT-CLAYTN Winnebago T-Town of Clayton
WNT-NEENAH Winnebago T-Town of Neenah
WNT-NEKIMI Winnebago T-Town of Nekimi
WNT-NEPSKN Winnebago T-Town of Nepeuskun
WNT-OMRO Winnebago T-Town of Omro
WNT-OSHKSH Winnebago T-Town of Oshkosh
WNT-POYGAN Winnebago T-Town of Poygan
WNT-RUSHFD Winnebago T-Town of Rushford
WNT-UTICA Winnebago T-Town of Utica
WNT-VINELD Winnebago T-Town of Vinland
WNT-WNCHST Winnebago T-Town of Winchester
WNT-WNCN Winnebago T-Town of Winneconne
WNT-WOLFR Winnebago T-Town of Wolf River

User category 2 codes-county of the user

The user category 2 field is for the county of the user.  We code only for counties within Wisconsin.  There is an OUTOFSTATE code for non-Wisconsin counties.

ADAMS Adams County
ASHLAND Ashland County
BARRON Barron County
BAYFIELD Bayfield County
BROWN Brown County
BUFFALO Buffalo County
BURNETT Burnett County
CALUMET Calumet County
CHIPPEWA Chippewa County
CLARK Clark County
COLUMBIA Columbia County
CRAWFORD Crawford County
DANE Dane County
DODGE Dodge County
DOOR Door County
DOUGLAS Douglas County
DUNN Dunn County
EAU CLAIRE Eau Claire County
FLORENCE Florence County
FONDDULAC Fond du Lac County
FOREST Forest County
GRANT Grant County
GREEN Green County
GREENLAKE Green Lake County
IOWA Iowa County
IRON Iron County
JACKSON Jackson County
JEFFERSON Jefferson County
JUNEAU Juneau County
KENOSHA Kenosha County
KEWAUNEE Kewaunee County
LACROSSE La Crosse County
LAFAYETTE Lafayette County
LANGLADE Langlade County
LINCOLN Lincoln County
MANITOWOC Manitowoc County
MARATHON Marathon County
MARINETTE Marinette County
MARQUETTE Marquette County
MENOMINEE Menomonee County
MILWAUKEE Milwaukee County
MONROE Monroe County
OCONTO Oconto County
ONEIDA Oneida County
OUTAGAMIE Outagamie County
OUTOFSTATE Out of State
OZAUKEE Ozaukee County
PEPIN Pepin County
PIERCE Pierce County
POLK Polk County
PORTAGE Portage County
PRICE Price County
RACINE Racine County
RICHLAND Richland County
ROCK Rock County
RUSK Rusk County
SAUK Sauk County
SAWYER Sawyer County
SHAWANO Shawano County
SHEBOYGAN Sheboygan County
STCROIX St. Croix County
TAYLOR Taylor County
TREMPEALEU Trempealeu County
UNKNOWN Unknown
VERNON Vernon County
VILAS Vilas County
WALWORTH Walworth County
WASHBURN Washburn County
WASHINGTON Washington County
WAUKESHA Waukesha County
WAUPACA Waupaca County
WAUSHARA Waushara County
WINNEBAGO Winnebago County
WOOD Wood County

User profile fields

The Profile field in the patron record is used with the circulation map to control the checkout of library material.

Most libraries use the profile of Public for most of their users. This profile has a $5.00 fine threshold. Above that amount, the user is blocked from checking out items and placing holds. The Public2 profile (used by Neenah, Menasha, and Ripon) has a threshold hold of $10.00. The Public3 profile (used only by Markesan) also has a threshold of $5.00, but has a 12 month expiration date.

Other profiles are used for specific types of patrons or situations. The profiles listed below are used with patrons. There are other profiles in the drop-down list in the software, but the others are NOT counted in circulation reports and are NOT to be used for patrons. The others are used by the Symphony software or for in-house staff transactions.

Profiles for patron records:

User Profile Loan Period Fine Rate Maximum Fine Maximum Holds Maximum Checkouts Card Expiration Overdue Threshold Bill Threshold
BUSINESS* Rules set by each library* Rules set by each library* Rules set by each library* 50 items 100 items 16 months 20 items $5.00
DEPOSIT 60 days No fine No fine 50 items 150 items No expiration 50 items $500.00
HOMEBOUND 60 days No fine No fine 50 items 100 items No expiration 20 items $500.00
J-RESTRICT* Rules set by each library* Rules set by each library* Rules set by each library* 50 items 100 items 16 months 20 items $5.00
LIMITED* Rules set by each library* Rules set by each library* Rules set by each library* 5 items 10 items 16 months 3 items $5.00
LIMITED3* Rules set by each library* Rules set by each library* Rules set by each library* 3 items 3 items 16 months 3 items $5.00
PUBLIC* Rules set by each library* Rules set by each library* Rules set by each library* 50 items 100 items 16 months 20 items $5.00
PUBLIC2* Rules set by each library* Rules set by each library* Rules set by each library* 50 items 100 items 36 months 20 items $10.00
PUBLIC3* Rules set by each library* Rules set by each library* Rules set by each library* 50 items 100 items 12 months 20 items $5.00
REMOVE** No Loans Allowed N/A $0.00 0 Items 0 Items Never Expires 0 Items $0.00
STAFF* Rules set by each library* Rules set by each library* Rules set by each library* 50 items 100 items 16 months 20 items $5.00
TEACHER 28 days No fine No fine 50 items 150 items 16 months 50 items $250.00

*The circulation rules are based on the Item Type of the item being checked out and are the same for each of these user Profiles.
**Used for patrons entered in error, deceased, duplicates, etc. Any patron record with a profile listed in this table that can be gotten rid of.

There are also separate rules for J-RESTRICT that limit, based on Item Type, what that Profile is allowed to check out.

The Overdue Threshold is the maximum number of items that can be overdue on the card. When the Overdue Threshold is reached, the card is Blocked.

All the above are allowed to renew their cards online.


Other Profiles of note: These are NOT to be used for patrons. LIBRARYUSE is for inhouse use. ONLINEREG is automatically assigned to patrons who register online. 

User Profile Loan Period Fine Rate Maximum Fine Maximum Holds Maximum Checkouts Card Expiration Overdue Threshold Bill Threshold
LIBRARYUSE Unlimited No fine None Unlimited Unlimited Never Expires None None
ONLINEREG No Checkouts Allowed No Checkouts Allowed N/A 10 0 Items 30 days 0 Items $5.00

 

 

 

Updated May 10, 2019 -- Karla Smith

 

Links for Finding Where Patrons Live

There are a number of online sites that can be used to do an address search to determine the political jurisdiction of that address.

 

Online Patron Registration

Online User Registration--Staff Procedures

When the patron comes in to complete their registration, they hopefully will have brought the confirmation email with them. This includes their temp ID.  If they don’t have it, that’s fine—you don’t really need it, it is just to make it easier to find their temporary record.

Basically, you will want to treat them like a new registration—following your library’s procedures for registering new patrons. The main difference is that, when you look them up to make sure they don’t already have a card, they will already have a card with a temporary 6-digit number.

Staff need to:

  • Issue a physical card with a normal 13/14-digit barcode
  • Modify the patron’s temporary User ID number with their new card number
  • Confirm patron’s phone, email, library; UserCats 1,2,3; Birthdate, and any other fields for a new user registration
  • Verify identity/proof of address
  • Ask if they want to track checkouts (Charge History). If not, set Charge History to NOHISTORY
  • Ask if they have placed any holds in Overdrive. If so, you will need to follow the procedures for Overdrive whenever a patron gets a new card.

Any other library-specific procedures for your library.

This is likely to vary by library, but I would suggest that staff give the patron your usual registration form and to tell the patron “You don’t need to fill out the address portion again, just fill in the other parts and sign.”


Online User Registration – Technical Details

 

Online User Registration is comprised of two parts: An online form and two verification scripts.

Part 1: The online form

  • The online form is very basic—asks for Name, Address, Phone, Birthdate, PIN, Email, and Library. 
  • It will only allow users whose zip codes are in our service area to register.
  • It will block duplicates based on Name and if Names match, then on Address. 
  • It generates an automatic barcode with a special User Profile of ONLINEREG. 
  • This profile is limited to placing 10 holds, is not allowed to check out materials (but can access online materials), cannot renew online, and expires after 30 days.

Part 2: The verification scripts

  • The script verifies that the address entered is a valid address.
  • It inserts a Usercat 1. If that patron lives in one of our 5 counties, it inserts Usercat 2 also.
  • It produces a list of registered users whose addresses are not found in American FactFinder. This doesn’t mean they are invalid—just that FactFinder couldn’t find the address as entered.
  • There are many valid reasons that FactFinder couldn’t find the address as entered. Here are some of the more common reasons:
    • Apartment information format
    • Mis-spelling of street name
    • Spaces or other characters in spots where FactFinder doesn’t expect them

Staff need to go through the list of online registrations that FactFinder couldn’t find and determine the reason and fix up the temporary record.

Once the temporary record is in the database, the patron can access Overdrive, most databases, and place holds.

The patron still needs to come into the library and verify their address before they can check out any physical materials.  ONLINEREG patrons cannot renew their accounts online.