Patron records

Patron-record basics

Updated September 2023

The patron database is part of the shared automation system.  With only a few exceptions, there is one record per user.  That record/card may be used to check out material at any WALS library.   If a user is delinquent at one library, he/she is usually delinquent at any other WALS library. Patrons with a Profile of PUBLIC get blocked at $10.00.  Patrons with a Profile of PUBLIC2 get blocked at $25.00.

Libraries agree to follow format rules for entering patron records.

Libraries may collect and keep fine money owed at another library, but payment for lost materials and collection agency fees must be made to the library that owns the material.

The Library field in the patron record determines which Local Hold items are used to fill holds.

The User Profile field in the patron record determines the loan period, fine rate, and maximum fine for items checked out.

The User Category 1 field records where the user lives (or the code for the seasonal residence).VERY IMPORTANT!

The User Category 2 field records the county of the user's residence

The User Category 3 field records the gender of the user. Not important anymore

Exceptions to the one record per user:

  • Children with divorced or separated parents whose parent(s) have requested separate cards.
  • Teacher cards

Last Activity Date is updated by: Checkouts, discharges, renewals, paying fines, placing holds, using a Pharos-controlled public PC, or an online database that authenticates using the database.  The date is NOT changed by changing the user's address, pin numbers, etc., or by renewing an expired card.

Style rules for entering patron records

Updated 4/11/2023

The basics:

  • To avoid creating duplicate records, search by Birth Date

  • ALL CAPS FOR EVERYTHING(except Notes & Email Address)

  • NO punctuation except hyphens

  • Name conventions:
    • The name must be entered in the Last, First and Middle name fields.
    • Use the Name as it appears on the person's identification—do not use nicknames.
      The occasional exception might be if using the real first name would cause major confusion when searching for the user by name. You can also put clarifying information in the extended notes field.
    • Do not use the Preferred name field—it files incorrectly.
    • Use a hyphen for double last names so they file correctly in the displays (Example:  GILDERSON-DUWE)
    • NO APOSTROPHES in last names!  Jack O'Neil becomes ONEIL, JACK.  
    • Do not use MR, MRS, MS or DR anywhere.
    • JR and SR, etc, goes in the SUFFIX field.  Do not use a period.
    • Do not use a period after the middle initial.
    • Do not use any punctuation at all (except hyphens where appropriate).   
  • Addresses
    • Use the USPS standard abbreviations for ST, RD, HWY, etc. IN ALL CAPS.
    • Use APT for "apartment" followed by the number. Do not use "#". Ex: APT 8, STE 4
    • Use PO BOX (not P. O. Box, etc.) IN ALL CAPS
    • Do not put a comma or / between CITY STATE
    • Use the PHONE field of Address 1 for a phone number. If a patron recieves phone notifications, they will only be notified at the phone number in the PHONE field of Address 1.
      Preferably, the patron should only give one phone number, but if a patron has volunteered a second phone number, and understands that they will not recieve notifications at this secondary number, the second number can be entered into the PHONE field of Address 2. 
    • Using EML behind the phone number to indicate the user has an email address is optional.  Do not put EML in any field except the phone number.
  • ALWAYS fill in the User category 1, 2 and 3 fields.
  • ALWAYS fill the Birth Date.

It is very important that UserCat1 field be entered accurately.  Library funding formulas use this field.

Use myvote.wi.gov  to look up addresses to obtain what municipality or township the patron lives in.

If the address is from one of the other counties within Winnefox, contact a library from that county for help with the User Cat1.

These people have agreed to help with coding for areas adjacent to Winnefox counties:
Adams County            
Calumet County          Julie Wing (Menasha)
Columbia County        Sara Wilson (Kingston)
Dodge County            
Outagamie County      Julie Wing (Menasha)
Portage County          
Sheboygan County    
Waupaca County       
Washington County    
 
The code for other Wisconsin is:  X-OTHER-WI

The code for Out of State is:  X-OUTOFSTATE

The complete list of codes is listed under Patron Records.

If you need further help, contact Matt Schrottky at Oshkosh Public.

User Profiles
Checkouts and renewals to these profiles are used in the circulation statistical reports:
BUSINESS
DEPOSIT
HOMEBOUND
ILL
J-RESTRICT
LIMITED
LIMITED3
PUBLIC
PUBLIC2
PUBLIC3
STAFF
TEACHER

User Notes

Anytime you enter a note on a user record, sign the note using the format "LibraryCode, FirstName LastInitial Date".

Library code is the two-letter abbreviation commonly used to indicate library, especially in reports (ie, BE=Berlin, KI=Kingston, PI=Pine River, WN=Winneconne). 

A note example: "Verify email. OS Melissa K 4/25/2018".

Special tasks and situations

Barring patrons

Barring Patrons - Updated Feb 24, 2021 by Smith
Anytime a library wishes to stop a user from being able to use a library card, their status may be manually set to Barred. Patrons may be Barred temporarily or more permanently.
This is different than a status of Delinquent, which indicates the patron has unpaid fines or overdue items, and is set by the system. A Delinquent patron may be blocked from checking out, depending on the total amount of unpaid fines. A Barred patron has been manually blocked from checking out.

Some examples of when patrons are set to Barred:
*Phone, email, or mail messages returned as invalid -- The account is barred until phone/email/address verified
*Patron complained of others using card – The account is barred, and then unbarred to checkout and rebarred after checkout is complete

How to Bar a Patron:
*Click the Modify/Renew User Wizard
*Either scan patron card (if available) or search for patron through the User Search helper.
*Type in Last Name, first initial of First Name. Press the Search button or hit the Enter Key
*Locate patron in hitlist (verify with birthdate and phone number if necessary)
*Highlight patron and click “Modify User”
*In user record, click on “Privilege” tab.
*In “Status” dropdown box, click the arrow and select “Barred”. Enter your override.
*Click on “Extended Info” Tab.
*In “Comment” box, write a note explaining why the status was set to Barred.
*Notes will vary based on circumstances: see Deceased Patron and Duplicate User Record for two other examples.
*It is extremely important that you include the library’s initials in the Note (ex: OS – Oshkosh Public Library), and be as detailed as possible, so that others can tell who placed the note in the record, and under what circumstances to unbar the card.

*Make other changes to user record as necessary (indicating Duplicate or Deceased, removing email addresses, etc).
*When finished, press Save to close the record.

To Unbar Patron:
*Click Modify/Renew User Wizard.
*Either scan patron card, or search for patron through the User Search helper.
*Type in Last Name, first initial of First Name. Press the Search button or hit the Enter Key
*Locate patron in hitlist (verify with birthdate and phone number if necessary)
*Highlight patron and click “Modify User”
*In user record, click on “Privilege” tab.
*In “Status” dropdown box, click the arrow and select “Okay”. Enter your override.
*Click on “Extended Info” tab.
*Remove any note in Comment box.
*Make other changes as necessary.
*When finished, press Save to close the user record.

Duplicate user records

Procedure—Duplicate User Records in the Database
--Updated 2/2022, Karla Smith

Users are to have only one library card for regular use.

The only exceptions are:

  • Children with divorced or separated parents whose parent(s) have requested separate cards.
  • Teacher cards

The library that discovers the duplicate-record problem is responsible for handling the records so the problem can get fixed.
When staff notice that there is more than one record for the user in the database, one of the records needs to be marked as a duplicate. How this is done depends on whether or not the user is present.

IF the user is present when the duplicate is noticed:
The user must decide which card he/she will keep. The other card or cards becomes the duplicate(s).
All fines must be paid off on the duplicate card(s), or manually added to the record the patron will be using.
The duplicate record must be edited to add the word DUPLICATE and the library’s initials and a comma before the user’s last name
Example: DUPLICATE NPL, SMITH, JOHN
The duplicate record’s Profile must be changed to REMOVE..
A note must be put in the record.
Example: Duplicate card. Do not use. See other Smith, John, BE ChrisK 10/2/2020.

IF the user is NOT present when the duplicate is noticed and BOTH cards are being used:
Bar both cards.
Put a note in both cards.
Example: Duplicate card. Do not use. See other Smith, John. NE NancyB 10/12/2019.

When patron decides which card to use, change the User Profile of the unused card to REMOVE and UN-Bar both cards. 

IF the user is NOT present when the duplicate is noticed and only one card is being used(ie, has no holds or checkouts):
The duplicate record must be edited to add the word DUPLICATE and the library’s initials and a comma before the user’s last name
Example: DUPLICATE NPL, SMITH, JOHN
The duplicate record’s Profile must be changed to REMOVE.This prevents the patron from using it again.
A note must be put in the record.
Example: Duplicate card. Do not use. See other Smith, John, BE ChrisK 10/2/2020.
If money is owed on the INACTIVE card, either waive/forgive them or re-create the bills on the active card and add a bill note. You can use the bill type of OLDFINE, or MISC. 

User profile of REMOVE
When the library has determined that a card will no longer be used, change the profile to REMOVE and make sure it is not barred, so that reports can be used to get the record out of the database.

Multiple Email addresses

A user can have more than one email address in his/her record.  Both addresses go in the email field.

Separate the two addresses with a comma, and no space:

Image of User Address with two emails, with a comma between the emails

Removing user-database records, Deceased, Moved, etc.

Procedure—Updated 2/19/2024 by Karla Smith

The database records do not get removed immediately from the database. But they should be edited promptly if you know that the patron will no longer be using their card.

Deceased patrons:

1) CATALOG:   Log into the catalog as the patron and go to their Favorite Author Tab.  Click "Uncheck All" and then Submit at the bottom of the page.

2) WORKFLOWS:

  • Add the word DECEASED and a comma before the last name of the user.
    Example: DECEASED, DOE, JOHN M
  • Change the User Profile to REMOVE.   
  • Do NOT set the patron record to BARRED.
  • Remove all holds.
  • Decide whether you plan to try to recover any material they have checkedout, or any $$ for outstanding bills.
    • If so, print out their list of checkouts/bills. Write their contact info on the printout. Follow up with them manually.
  • Discharge their checkouts & Forgive or Waive their bills.  . 
  • In the address, change the zip code to ????? and remove the Email Address & Phone Number. This will prevent notices from being sent.
  • On the extended Info Tab, enter a note to indicate which library made the change and the date of the change:
    Example: OPL-Deceased. Do not use. --OS, MattS, 6/24/2020

Be sure to save the changes after making the edits.

Patrons who have moved, are inactive, have requested to be removed:

1) CATALOG:   Log into the catalog as the patron and go to their Favorite Author Tab.  Click "Uncheck All" and then Submit at the bottom of the page.

2) WORKFLOWS:

  • Add the word REMOVE and a comma before the last name of the user.
  • Example: REMOVE, DOE, JOHN M
  • Change the User Profile to REMOVE.   
  • Do NOT set the patron record to BARRED.
  • Remove all holds.
  • Decide whether you plan to try to recover any material they have checkedout, or any $$ for outstanding bills.
    • If so, print out their list of checkouts/bills. Write their contact info on the printout. Follow up with them manually.​
  • Discharge their checkouts & Forgive/Waive their bills.
  • On the extended Info Tab, enter a note to indicate which library made the change and the date of the change:
    • Example: OPL-Moved. Do not use. --OS, BeckyS, 6/24/2004

Be sure to save the changes after making the edits.

Periodically, reports are run to remove older, unused records from the database, including the ones for deceased patrons.

DENIED patrons:

"DENIED" means they are not allowed to have a card.  It is NOT the same as BARRED--which just means they are prevented from using some services.  Most common usage: a patron applies online for a card but are out of our service area.  You could do nothing and the card will eventually expire after 30 days and the patron will be removed.  However, in the meantime they can be using your online resources (to which their tax dollars don't contribute).  If this concerns you and if want to be able to distinguish these patrons from other patrons being removed, you can use DENIED.

Add the word DENIED and a comma before the last name of the user.

Example: DENIED, DOE, JOHN M

Change the User Profile to REMOVE.   
Do NOT set the patron record to BARRED.
Remove all holds.
On the extended Info Tab, enter a note to indicate which library made the change and the date of the change:

Example: OPL-Denied. Do not use. --OS, BeckyS, 6/24/2004

Be sure to save the changes after making the edits.

Teacher cards and Deposit sites

Teacher Cards

WALS libraries have agreed that when Teacher cards are issued there is to be one card per teacher with one set of rules.
For the user profile of TEACHER:

  • Overdue Threshold:             50 items
  • Bill Threshold:                  $250
  • Charge Limit:                      150 items
  • Hold Limit:                            50 items
  • Billable for lost material:   Yes
  • Holds can be placed for the teacher card.
  • The TEACHER profile is fine exempt.
  • Loan Period:                         28 days with one renewal.
    Overrides can be used to reduce or extend the loan period at checkout depending on the type of material or the policy of the individual library.

These rules are for the checkout of any material at any WALS library.
The loaning library decides what and how much material may be checked out on the card at that library.

The teacher card is to be used for curriculum-related materials, not for personal reading or viewing interests. Problems with delayed return of materials or other abuses are to be handled by conversations with the teacher. Uncorrected abuses will result in cancellation of the card by the library.

The goal is get books into the hands of children and to support teacher that are doing just that. The simplified approach makes it easier for teachers regardless of which library or libraries they use.

Any WALS library can choose to use the teacher card profile to issue a card to a teacher, day care provider, or home-schooler. 

The service the library provides to teachers is separate from the issuing of teacher cards. Each library can determine the level of service provided to teachers. Some libraries pull collections and check things out in advance to speed pick up. Some libraries deliver materials.


Deposit Sites

Some libraries also provide deposit collections to day care centers.   These same rules apply to sites serving any age group.

The rules for any user with the profile of DEPOSIT are:

  • Overdue Threshold:                  50
  • Bill Threshold:                       $500
  • Charge Limit:                          200 items
  • Hold Limit:                                 25 items
  • Billable for unreturned items: NO
    The users with  the DEPOSIT profile are NOT sent notices and are not billed.  The items stay checked out on the DEPOSIT card unless handled individually by the library or removed by Winnefox using a report.
  • Holds can be placed for the deposit collection account.
  • The DEPOSIT profile is fine exempt.
  • Loan Period:                           60 days.
    Overrides can be used to reduce or extend the loan period at checkout depending on the type of material.

Guidelines for entering teacher cards

Before entering a teacher card record in the database, search to make sure a card hasn't already been issued.  There is only one Teacher card per person, regardless of how many libraries the patron uses.

If there is no existing record, enter a new one using the same process as a regular record, with these additional steps:

  • In the Alt ID field, enter the word TEACHER and the last four digits of the library card number
    Example:  A teacher being issued card 1000200300498 would have an Alt ID of TEACHER0498
    • If there’s already an Alt ID with those numbers (ie, the error message “Alternate ID already exists”), then the last five digits of the library card should be used to make the Alt ID unique.
  • Change the profile to TEACHER
  • In the Phone field, enter (T) after the phone number.  This is useful for libraries that call users for holds.
  • (optional, but helpful) In the Extended notes, enter your library abbreviation and the words "Teacher Card."  This helps identify the library that issued the card.   Example: PAPL-Teacher Card

 

Screenshot of sample Teacher Card

User category fields

User categories are fields in the patron record that are used to record statistical information about the user.

User Category 1 is for the residence of the borrower.
User Category 2 is for the county of the borrower.
User Category 3 is for the gender of the borrower.

User category 1 codes-residence of the user

UserCat1 is used to record where the user lives. The drop-down menu of choices is by county, with a two-letter code for each of the five Winnefox counties: FO, GL, MQ, WA, or WN. This is followed by I for incorporated area, or T for town. The is a code for each municipality and town(ship) in each of the counties. There are codes for counties adjacent to Winnefox counties.

Since county funding and cross-county payments are based on circulation by UserCat1, it is important to code the patron record correctly. WALS can run clean up lists for libraries, or set up report templates for libraries to run their own review lists.

For summer/part-year residents, it is correct to code the user for the property they use when living in our service area, even if they do not use that address for mail.

You can use one of our collection of resources, available on the Links for Finding Where Patrons Live page, to determine the political jurisdiction of a particular address.

 

All codes

For a document of all codes formated for printing, please see here.

 

FDT-ALTO Fond du Lac - Alto, Town of
FDT-ASHFRD Fond du Lac - Ashford, Town of
FDT-AUBURN Fond du Lac - Auburn, Town of
FDI-BRANDN Fond du Lac - Brandon, Village of
FDT-BYRON Fond du Lac - Byron, Town of
FDT-CALUMT Fond du Lac - Calumet, Town of
FDI-CMPBSP Fond du Lac - Campbellsport, Village of
FDT-EDEN Fond du Lac - Eden, Town of
FDI-EDEN Fond du Lac - Eden, Village of
FDT-ELDORD Fond du Lac - Eldorado, Town of
FDT-EMPIRE Fond du Lac - Empire, Town of
FDI-FAIRWT Fond du Lac - Fairwater, Village of
FDI-FDL Fond du Lac - Fond du Lac, City of
FDT-FDL Fond du Lac - Fond du Lac, Town of
FDT-FOREST Fond du Lac - Forest, Town of
FDT-FRNDSP Fond du Lac - Friendship, Town of
FDT-LAMRTN Fond du Lac - Lamartine, Town of
FDT-MARSH Fond du Lac - Marshfield, Town of
FDT-METOMN Fond du Lac - Metomen, Town of
FDI-MTCALV Fond du Lac - Mt. Calvary, Village of
FDI-NFDL Fond du Lac - North Fond du Lac, Village of
FDT-OAKFLD Fond du Lac - Oakfield, Town of
FDI-OAKFLD Fond du Lac - Oakfield, Village of
FDT-OSEOLA Fond du Lac - Osceola, Town of
FDI-RIPON Fond du Lac - Ripon, City of
FDT-RIPON Fond du Lac - Ripon, Town of
FDS-RIPNST Fond du Lac - Ripon College Student
FDI-ROSNDL Fond du Lac - Rosedale, Village of
FDT-ROSNDL Fond du Lac - Rosendale, Town of
FDT-SPRNGV Fond du Lac - Springvale, Town of
FDI-STCLD Fond du Lac - St. Cloud, Village of
FDT-TAYCH Fond du Lac - Taycheetah, Town of
FDI-WAUPUN Fond du Lac - Waupun, City of
FDT-WAUPN Fond du Lac - Waupun, Town of
GLI-BERLIN Green Lake - Berlin, City of
GLT-BERLIN Green Lake - Berlin, Town of
GLT-BRKLN Green Lake - Brooklyn, Town of
GLI-GREENL Green Lake - Green Lake, City of
GLT-GRNLK Green Lake - Green Lake, Town of
GLT-KINGST Green Lake - Kingston, Town of
GLI-KINGST Green Lake - Kingston, Village of
GLT-MACKFD Green Lake - Mackford, Town of
GLT-MNCHST Green Lake - Manchester, Town of
GLI-MARKSN Green Lake - Markesan, Village of
GLT-MRQTTE Green Lake - Marquette, Town of
GLI-MARQT Green Lake - Marquette, Village of
GLT-PRNCTN Green Lake - Princeton, Town of
GLI-PRINCT Green Lake - Princeton, Village of
GLT-SENECA Green Lake - Seneca, Town of
GLT-SATMAR Green Lake - St. Marie, Town of
MQT-BUFFLO Marquette - Buffalo, Town of
MQT-CRYSLK Marquette - Crystal Lake, Town of
MQT-DOUGLS Marquette - Douglas, Town of
MQI-ENDEAV Marquette - Endeavor, Village of
MQT-HARRIS Marquette - Harris, Town of
MQT-MECAN Marquette - Mecan, Town of
MQT-MONTEL Marquette - Montello, Town of
MQI-MONTLL Marquette - Montello, Village of
MQT-MOUNDV Marquette - Moundville, Town of
MQT-NESHKR Marquette - Neshkoro, Town of
MQI-NESHKR Marquette - Neshkoro, Village of
MQT-NEWTON Marquette - Newton, Town of
MQT-OXFORD Marquette - Oxford, Town of
MQI-OXFORD Marquette - Oxford, Village of
MQT-PACKWK Marquette - Packwaukee, Town of
MQT-SHLDS Marquette - Shields, Town of
MQT-SPRNGF Marquette - Springfield, Town of
MQT-WESTFD Marquette - Westfield, Town of
MQI-WESTFD Marquette - Westfield, Village of
UNKNOWN Unknown
WAT-AURORA Waushara - Aurora, Town of
WAI-BERLIN Waushara - Berlin in Waushara County, City of
WAT-BLMFLD Waushara - Bloomfield, Town of
WAT-COLOMA Waushara - Coloma, Town of
WAI-COLOMA Waushara - Coloma, Village of
WAT-DAKOTA Waushara - Dakota, Town of
WAT-DEERFD Waushara - Deerfield, Town of
WAT-HNCOCK Waushara - Hancock, Town of
WAI-HANCCK Waushara - Hancock, Village of
WAT-LEON Waushara - Leon, Town of
WAI-LOHRVL Waushara - Lohrville, Village of
WAT-MARION Waushara - Marion, Town of
WAT-MTMOR Waushara - Mount Morris, Town of
WAT-OASIS Waushara - Oasis, Town of
WAT-PLNFLD Waushara - Plainfield, Town of
WAI-PLNFLD Waushara - Plainfield, Village of
WAT-POYSIP Waushara - Poy Sippi, Town of
WAI-REDGNT Waushara - Redgranite, Village of
WAT-RCHFD Waushara - Richford, Town of
WAT-ROSE Waushara - Rose, Town of
WAT-SAXEVL Waushara - Saxeville, Town of
WAT-SPRNWT Waushara - Springwater, Town of
WAT-WARREN Waushara - Warren, Town of
WAI-WAUTOM Waushara - Wautoma, City of
WAT-WAUTMA Waushara - Wautoma, Town of
WAI-WILDRS Waushara - Wild Rose, Village of
WNT-ALGOMA Winnebago - Algoma, Town of
WNI-APLTON Winnebago - Appleton in Winnebago County, City of
WNT-BLCKWF Winnebago - Black Wolf, Town of
WNT-CLAYTN Winnebago - Clayton, Town of
WNI-FOXCR Winnebago - Fox Crossing, Village of
WNI-MENASH Winnebago - Menasha, City of
WNI-NEENAH Winnebago - Neenah, City of
WNT-NEENAH Winnebago - Neenah, Town of
WNT-NEKIMI Winnebago - Nekimi, Town of
WNT-NEPSKN Winnebago - Nepeuskun, Town of
WNI-OMRO Winnebago - Omro, City of
WNT-OMRO Winnebago - Omro, Town of
WNT-OSHKSH Winnebago - Oshkosh, Town of
WNI-OSH-C Winnebago - Oshkosh Central, City of
WNI-OSH-E Winnebago - Oshkosh East, City of
WNI-OSH-S Winnebago - Oshkosh South, City of
WNI-OSH-W Winnebago - Oshkosh West, City of
WNT-POYGAN Winnebago - Poygan, Town of
WNT-RUSHFD Winnebago - Rushford, Town of
WNT-UTICA Winnebago - Utica, Town of
WNT-VINELD Winnebago - Vinland, Town of
WNT-WNCHST Winnebago - Winchester, Town of
WNT-WNCN Winnebago - Winneconne, Town of
WNI-WINNCN Winnebago - Winneconne, Village of
WNT-WOLFR Winnebago - Wolf River, Town of
X-AD-I-ADA X - Adams - Adams, City of
X-AD-T-ADA X - Adams - Adams, Town of
X-AD-BIGFL X - Adams - Big Flats, Town of
X-AD-COLBN X - Adams - Colburn, Town of
X-AD-DELLP X - Adams - Dell Prairie, Town of
X-AD-EAST X - Adams - Easton, Town of
X-AD-JACK X - Adams - Jackson, Town of
X-AD-LEOLA X - Adams - Leola, Town of
X-AD-LINC X - Adams - Lincoln, Town of
X-AD-MON X - Adams - Monroe, Town of
X-AD-CHEST X - Adams - New Chester, Town of
X-AD-NEWH X - Adams - Newhaven, Town of
X-AD-PREST X - Adams - Preston, Town of
X-AD-QUIN X - Adams - Quincy, Town of
X-AD-RICH X - Adams - Richfield, Town of
X-AD-ROME X - Adams - Rome, Town of
X-AD-SPRIN X - Adams - Springville, Town of
X-AD-STRPR X - Adams - Strong Prairie, Town of
X-CA-APLTN X - Calumet - Appleton in CA County, City of
X-CA-I-BRI X - Calumet - Brillion, City of
X-CA-T-BRI X - Calumet - Brillion, Town of
X-CA-T-BRO X - Calumet - Brothertown, Town of
X-CAT-CHAR X - Calumet - Charleston, Town of
X-CA-I-CHI X - Calumet - Chilton, City of
X-CA-T-CHI X - Calumet - Chilton, Town of
X-CA-I-HAR X - Calumet - Harrison, Village of
X-CA-I-HIL X - Calumet - Hilbert, Village of
X-CA-MNASH X - Calumet - Menasha in CA County, City of
X-CA-I-NEW X - Calumet - New Holstein, City of
X-CA-T-NEW X - Calumet - New Holstein, Town of
X-CA-I-POT X - Calumet - Potter, Village of
X-CAT-RANT X - Calumet - Rantoul, Town of
X-CA-I-SHE X - Calumet - Sherwood, Village of
X-CA-T-STO X - Calumet - Stockbridge, Town of
X-CA-I-STO X - Calumet - Stockbridge, Village of
X-CAT-WOOD X - Calumet - Woodville, Town of
X-CO-CAMB X - Columbia - Cambria, Village of
X-CO-COL X - Columbia - Columbus, City of
X-CO-T-COU X - Columbia - Courtland, Town of
X-CO-T-DEK X - Columbia - Dekorra, Town of
X-COI-FALL X - Columbia - Fall River, Village
X-CO-T-FOR X - Columbia - Fort Winnebago, Town of
X-CO-I-FRI X - Columbia - Friesland, Village
X-CO-T-HAM X - Columbia - Hampden, Town of
X-COT-LEED X - Columbia - Leeds, Town of
X-CO-T-LEW X - Columbia - Lewiston, Town of
X-COI-LODI X - Columbia - Lodi, City of
X-CO-T-MAR X - Columbia - Marcellon, Town of
X-CO-T-NEW X - Columbia - Newport, Town of
X-CO-T-OTS X - Columbia - Otsego, Town of
X-CO-T-PAC X - Columbia - Pacific, Town of
X-CO-PARD X - Columbia - Pardeeville, Village of
X-CO-PORT X - Columbia - Portage, City of
X-CO-I-POY X - Columbia - Poynette, Village of
X-CO-T-RAN X - Columbia - Randolph, Town of
X-COI-RAN X - Columbia - Randolph, Village of
X-CO-I-RIO X - Columbia - Rio, Village of
X-CO-SCOTT X - Columbia - Scott, Town of
X-CO-T-SPR X - Columbia - Springvale, Town of
X-CO-T-WEY X - Columbia - Weyocena, Town of
X-COI-WISD X - Columbia - Wisconsin Dells, City of
X-DOT-BVD X - Dodge - Beaver Dam, Town of
X-DOI-BVD X - Dodge - Beaver Dam, Village of
X-DOI-BROW X - Dodge - Brownsville, Village of
X-DOT-BURN X - Dodge - Burnett, Town of
X-DO-T-CHE X - Dodge - Chester, Town of
X-DO-T-CLY X - Dodge - Clyman, Town of
X-DO-I-FOX X - Dodge - Fox Lake, City of
X-DO-T-FOX X - Dodge - Fox Lake, Town of
X-DOI-HORI X - Dodge - Horicon, City of
X-DOT-HUB X - Dodge - Hubbard, Town of
X-DOI-HUST X - Dodge - Hustiford, Village of
X-DOI-JUN X - Dodge - Juneau, City of
X-DO-T-LER X - Dodge - Leroy, Town of
X-DO-T-LOM X - Dodge - Lomira, Town of
X-DO-I-LOM X - Dodge - Lomira, Village of
X-DOT-LOW X - Dodge - Lowell, Town of
X-DOI-MAY X - Dodge - Mayville, City of
X-DOT-OAKG X - Dodge - Oak Grove, Town of
X-DOI-RAN X - Dodge - Randolph, Village of
X-DOT-THER X - Dodge - Theresa, Town of
X-DOI-THER X - Dodge - Theresa, Village of
X-DO-T-TRE X - Dodge - Trenton, Town of
X-DOI-WAPN X - Dodge - Waupun, City of
X-DOT-WEST X - Dodge - Westford, Town of
X-OU-APLTN X - Outagamie - Appleton, City of
X-OUI-BEAR X - Outagamie - Bear Creek, Village of
X-OUT-BLAC X - Outagamie - Black Creek, Town of
X-OUT-BOV X - Outagamie - Bovinia, Town of
X-OU-T-BUC X - Outagamie - Buchanan, Town of
X-OU-T-CEN X - Outagamie - Center, Town of
X-OUT-CICE X - Outagamie - Cicero, Town of
X-OU-T-DAL X - Outagamie - Dale, Town of
X-OUT-DEER X - Outagamie - Deer Creek, Town of
X-OU-T-ELL X - Outagamie - Ellington, Town of
X-OU-T-FRE X - Outagamie - Freedom, Town of
X-OU-TGRAN X - Outagamie - Grand Chute, Town of
X-OU-TGREE X - Outagamie - Greenville, Town of
X-OU-T-HOR X - Outagamie - Hortonia, Town of
X-OUI-KAUK X - Outagamie - Kaukauna, City of
X-OU-T-KAU X - Outagamie - Kaukauna, Town of
X-OUT-LIBT X - Outagamie - Liberty, Town of
X-OUT-MAIN X - Outagamie - Maine, Town of
X-OUT-MAPL X - Outagamie - Maple Creek, Town of
X-OUI-NLON X - Outagamie - New London, City of
X-OUI-BLAC X - Outagamie - of Black Creek, Village
X-OUI-COMB X - Outagamie - of Combined Locks, Village
X-OUI-HAR X - Outagamie - of Harrison, Village
X-OUI-HORT X - Outagamie - of Hortonville, Village
X-OUI-KIMB X - Outagamie - of Kimberly, Village
X-OUI-LCHU X - Outagamie - of Little Chute, Village
X-OUI-NICH X - Outagamie - of Nichols, Village
X-OUI-SHIO X - Outagamie - of Shiocton, Village
X-OUI-WRIG X - Outagamie - of Wrightstown, Village
X-OUT-ONEI X - Outagamie - Oneida, Town of
X-OUT-OSB X - Outagamie - Osborn, Town of
X-OUI-SEYM X - Outagamie - Seymour, City of
X-OUT-SEYM X - Outagamie - Seymour, Town of
X-OU-T-VAN X - Outagamie - Vandenbroek, Town of
X-OUTSTATE X - Out of State
X-PO-T-ALM X - Portage - Almond, Town of
X-PO-I-ALM X - Portage - Almond, Village of
X-POT-AMH X - Portage - Amherst, Town of
X-POI-AMH X - Portage - Amherst, Village of
X-POI-AMHJ X - Portage - Amherst Junction, Village of
X-POT-BELM X - Portage - Belmont, Town of
X-POT-BUEN X - Portage - Buena Vista, Town of
X-POT-CARS X - Portage - Carson, Town of
X-POT-GRAN X - Portage - Grant, Town of
X-POT-HULL X - Portage - Hull, Town of
X-POT-LANA X - Portage - Lanark, Town of
X-POT-LINW X - Portage - Linwood, Town of
X-POT-NHOP X - Portage - New Hope, Town of
X-POT-PINE X - Portage - Pine Grove, Town of
X-PO-I-PLO X - Portage - Plover, Village of
X-POI-ROSH X - Portage - Rosholt, Village of
X-POI-STEV X - Portage - Stevens Point, City of
X-POI-WHIT X - Portage - Whiting, Village of
X-SHT-CASC X - Sheboygan - Cascade, Town of
X-SHI-CASC X - Sheboygan - Cascade, Village of
X-SHI-GLEN X - Sheboygan - Glenbeulah, Village of
X-SH-T-GRE X - Sheboygan - Greenbush, Town of
X-SHT-HERM X - Sheboygan - Herman, Town of
X-SHT-LYND X - Sheboygan - Lyndon, Town of
X-SH-T-MIT X - Sheboygan - Mitchell, Town of
X-SHI-OOST X - Sheboygan - Oostburg, Village of
X-SHI-PLYM X - Sheboygan - Plymouth, City of
X-SHT-PLYM X - Sheboygan - Plymouth, Town of
X-SHT-RHIN X - Sheboygan - Rhine, Town of
X-SH-T-RUS X - Sheboygan - Russell, Town of
X-SH-T-SCO X - Sheboygan - Scott, Town of
X-SHI-SHEB X - Sheboygan - Sheboygan, City of
X-SHT-SHRM X - Sheboygan - Sherman, Town of
X-SHI-WALD X - Sheboygan - Waldo, Village of
X-SHT-WILS X - Sheboygan - Wilson, Town of
X-WST-ADDI X - Washington - Addison, Town of
X-WS-T-BAR X - Washington - Bartonville, Town of
X-WST-ERIN X - Washington - Erin, Town of
X-WST-FARM X - Washington - Farmington, Town of
X-WSI-GERM X - Washington - Germantown, Village of
X-WST-HART X - Washington - Hartford, Town of
X-WSI-HART X - Washington - Hartford, Village of
X-WSI-JACK X - Washington - Jackson, Village of
X-WS-T-KEW X - Washington - Kewaskum, Town of
X-WS-I-KEW X - Washington - Kewaskum, Village of
X-WSI-NEWB X - Washington - Newburg, Village of
X-WST-POLK X - Washington - Polk, Town of
X-WSI-RICH X - Washington - Richfield, Village of
X-WSI-SLIN X - Washington - Slinger, Village of
X-WST-TREN X - Washington - Trenton, Town of
X-WS-T-WAY X - Washington - Wayne, Town of
X-WSI-WEST X - Washington - West Bend, City of
X-WST-WEST X - Washington - West Bend, Town of
X-WPT-BEAR X - Waupaca - Bear Creek, Town of
X-WP-T-CAL X - Waupaca - Caledonia, Town of
X-WPI-CLIN X - Waupaca - Clintonville, City of
X-WP-T-DAY X - Waupaca - Dayton, Town of
X-WPT-DUP X - Waupaca - Dupont, Town of
X-WPT-FARM X - Waupaca - Farmington, Town of
X-WP-T-FRE X - Waupaca - Fremont, Town of
X-WP-I-FRE X - Waupaca - Fremont, Village of
X-WPT-HAR X - Waupaca - Harrison, Town of
X-WPT-HELV X - Waupaca - Helvetia, Town of
X-WPT-IOLA X - Waupaca - Iola, Town of
X-WPI-IOLA X - Waupaca - Iola, Village of
X-WPT-LAR X - Waupaca - Larrabee, Town of
X-WPT-LEB X - Waupaca - Lebanon, Town of
X-WP-T-LIN X - Waupaca - Lind, Town of
X-WPT-LWOL X - Waupaca - Little Wolf, Town of
X-WPI-MANA X - Waupaca - Manawa, City of
X-WPI-MARI X - Waupaca - Marion, City of
X-WPT-MATT X - Waupaca - Matteson, Town of
X-WPT-MUKW X - Waupaca - Mukwa, Town of
X-WPI-NLON X - Waupaca - New London, City of
X-WPI-OGDN X - Waupaca - Ogdensburg, Village of
X-WPT-ROY X - Waupaca - Royalton, Town of
X-WPT-SCAN X - Waupaca - Scandanavia, Town of
X-WPT-SLAW X - Waupaca - St Lawrence, Town of
X-WPT-UNIO X - Waupaca - Union, Town of
X-WPI-WAUP X - Waupaca - Waupaca, City of
X-WPT-WAUP X - Waupaca - Waupaca, Town of
X-WP-I-WEY X - Waupaca - Weyauwega, City of
X-WP-T-WEY X - Waupaca - Weyauwega, Town of
X-OTHER-WI XX - Other Wisconsin, Not bordering Winnefox
Y-ILL Y - Interlibrary Loan
X-AD-NOLIB Z - DO NOT USE - Adams, Area with no library
X-CA-NOLIB Z - DO NOT USE - Area without a library, Area with no library
X-CA-LIB Z - DO NOT USE - Calumet, Area with a library
X-CO-LIB Z - DO NOT USE - Columbia, Area with a library
X-CO-NOLIB Z - DO NOT USE - Columbia, Area with no library
X-DO-LIB Z - DO NOT USE - Dodge County, Area with a library
X-DO-NOLIB Z - DO NOT USE - Dodge County, Area without a library
X-OU-LIB Z - DO NOT USE - Outagamie, Area with a library
X-OU-NOLIB Z - DO NOT USE - Outagamie, Area with no library
X-PO-LIB Z - DO NOT USE - Portage, Area with a library
X-PO-NOLIB Z - DO NOT USE - Portage, Area without a library (Do Not Use)
X-SH-LIB Z - DO NOT USE - Sheboygan, Area with a library
X-SH-NOLIB Z - DO NOT USE - Sheboygan, Area without a library
X-AD-ADAMS Z - DO NOT USE - To be Removed
X-POI-PORT Z - DO NOT USE - To be Removed
X-PO-T-PI Z - DO NOT USE - To be Removed
X-CA-T-HAR Z - DO NOT USE - To be Removed, Calumet - Harrison, Town of
FDT-XUNKWN Z - DO NOT USE - Unknown Town
X-WS-LIB Z - DO NOT USE - Washington, Area with a library
X-WS-NOLIB Z - DO NOT USE - Washington, Area without a library
X-WP-LIB Z - DO NOT USE - Waupaca, Area with a library
X-WP-NOLIB Z - DO NOT USE - Waupaca, Area without a library
FDI-WAUPX Z - DO NOT USE - Waupun in Dodge County
WNT-MEN-E Z - DO NOT USE - Winnebago - Menasha East, Town of
WNT-MEN-W Z - DO NOT USE - Winnebago - Menasha West, Town of
X-WI-NOLIB Z - DO NOT USE - Wisconsin, Area with no library
Z-OTHER Z - Other
Z-ILL Z - Winnefox ILL
Z-ILL-DIR Z - Winnefox ILL - Direct
Z-ILL-ES Z - Winnefox ILL - Eastern Shores
Z-ILL-MII Z - Winnefox ILL - Minitex
Z-ILL-NI Z - Winnefox ILL - Nicolet
Z-ILL-NW Z - Winnefox ILL - Northern Waters
Z-ILL-OW Z - Winnefox ILL - Outagamie Waupaca
Z-ILL-OUT Z - Winnefox ILL - Out of State
Z-ILL-SW Z - Winnefox ILL - Southwest
Z-ILL-WLS Z - Winnefox ILL - Within Winnefox

Codes for non-Winnefox counties

Adams County

X-AD-I-ADA X - Adams - Adams, City of
X-AD-T-ADA X - Adams - Adams, Town of
X-AD-BIGFL X - Adams - Big Flats, Town of
X-AD-COLBN X - Adams - Colburn, Town of
X-AD-DELLP X - Adams - Dell Prairie, Town of
X-AD-EAST X - Adams - Easton, Town of
X-AD-JACK X - Adams - Jackson, Town of
X-AD-LEOLA X - Adams - Leola, Town of
X-AD-LINC X - Adams - Lincoln, Town of
X-AD-MON X - Adams - Monroe, Town of
X-AD-CHEST X - Adams - New Chester, Town of
X-AD-NEWH X - Adams - Newhaven, Town of
X-AD-PREST X - Adams - Preston, Town of
X-AD-QUIN X - Adams - Quincy, Town of
X-AD-RICH X - Adams - Richfield, Town of
X-AD-ROME X - Adams - Rome, Town of
X-AD-SPRIN X - Adams - Springville, Town of
X-AD-STRPR X - Adams - Strong Prairie, Town of

 

Calumet County

X-CA-APLTN X - Calumet - Appleton in CA County, City of
X-CA-I-BRI X - Calumet - Brillion, City of
X-CA-T-BRI X - Calumet - Brillion, Town of
X-CA-T-BRO X - Calumet - Brothertown, Town of
X-CAT-CHAR X - Calumet - Charleston, Town of
X-CA-I-CHI X - Calumet - Chilton, City of
X-CA-T-CHI X - Calumet - Chilton, Town of
X-CA-I-HAR X - Calumet - Harrison, Village of
X-CA-I-HIL X - Calumet - Hilbert, Village of
X-CA-MNASH X - Calumet - Menasha in CA County, City of
X-CA-I-NEW X - Calumet - New Holstein, City of
X-CA-T-NEW X - Calumet - New Holstein, Town of
X-CA-I-POT X - Calumet - Potter, Village of
X-CAT-RANT X - Calumet - Rantoul, Town of
X-CA-I-SHE X - Calumet - Sherwood, Village of
X-CA-T-STO X - Calumet - Stockbridge, Town of
X-CA-I-STO X - Calumet - Stockbridge, Village of
X-CAT-WOOD X - Calumet - Woodville, Town of

Columbia County

X-CO-CAMB X - Columbia - Cambria, Village of
X-CO-COL X - Columbia - Columbus, City of
X-CO-T-COU X - Columbia - Courtland, Town of
X-CO-T-DEK X - Columbia - Dekorra, Town of
X-COI-FALL X - Columbia - Fall River, Village
X-CO-T-FOR X - Columbia - Fort Winnebago, Town of
X-CO-I-FRI X - Columbia - Friesland, Village
X-CO-T-HAM X - Columbia - Hampden, Town of
X-COT-LEED X - Columbia - Leeds, Town of
X-CO-T-LEW X - Columbia - Lewiston, Town of
X-COI-LODI X - Columbia - Lodi, City of
X-CO-T-MAR X - Columbia - Marcellon, Town of
X-CO-T-NEW X - Columbia - Newport, Town of
X-CO-T-OTS X - Columbia - Otsego, Town of
X-CO-T-PAC X - Columbia - Pacific, Town of
X-CO-PARD X - Columbia - Pardeeville, Village of
X-CO-PORT X - Columbia - Portage, City of
X-CO-I-POY X - Columbia - Poynette, Village of
X-CO-T-RAN X - Columbia - Randolph, Town of
X-COI-RAN X - Columbia - Randolph, Village of
X-CO-I-RIO X - Columbia - Rio, Village of
X-CO-SCOTT X - Columbia - Scott, Town of
X-CO-T-SPR X - Columbia - Springvale, Town of
X-CO-T-WEY X - Columbia - Weyocena, Town of
X-COI-WISD X - Columbia - Wisconsin Dells, City of

Dodge County

X-DOT-BVD X - Dodge - Beaver Dam, Town of
X-DOI-BVD X - Dodge - Beaver Dam, Village of
X-DOI-BROW X - Dodge - Brownsville, Village of
X-DOT-BURN X - Dodge - Burnett, Town of
X-DO-T-CHE X - Dodge - Chester, Town of
X-DO-T-CLY X - Dodge - Clyman, Town of
X-DO-I-FOX X - Dodge - Fox Lake, City of
X-DO-T-FOX X - Dodge - Fox Lake, Town of
X-DOI-HORI X - Dodge - Horicon, City of
X-DOT-HUB X - Dodge - Hubbard, Town of
X-DOI-HUST X - Dodge - Hustisford, Village of
X-DOI-JUN X - Dodge - Juneau, City of
X-DO-T-LER X - Dodge - Leroy, Town of
X-DO-T-LOM X - Dodge - Lomira, Town of
X-DO-I-LOM X - Dodge - Lomira, Village of
X-DOT-LOW X - Dodge - Lowell, Town of
X-DOI-MAY X - Dodge - Mayville, City of
X-DOT-OAKG X - Dodge - Oak Grove, Town of
X-DOI-RAN X - Dodge - Randolph, Village of
X-DOT-THER X - Dodge - Theresa, Town of
X-DOI-THER X - Dodge - Theresa, Village of
X-DO-T-TRE X - Dodge - Trenton, Town of
X-DOI-WAPN X - Dodge - Waupun, City of
X-DOT-WEST X - Dodge - Westford, Town of

 

Outagamie County

X-OU-APLTN X - Outagamie - Appleton, City of
X-OUI-BEAR X - Outagamie - Bear Creek, Village of
X-OUT-BLAC X - Outagamie - Black Creek, Town of
X-OUT-BOV X - Outagamie - Bovinia, Town of
X-OU-T-BUC X - Outagamie - Buchanan, Town of
X-OU-T-CEN X - Outagamie - Center, Town of
X-OUT-CICE X - Outagamie - Cicero, Town of
X-OU-T-DAL X - Outagamie - Dale, Town of
X-OUT-DEER X - Outagamie - Deer Creek, Town of
X-OU-T-ELL X - Outagamie - Ellington, Town of
X-OU-T-FRE X - Outagamie - Freedom, Town of
X-OU-TGRAN X - Outagamie - Grand Chute, Town of
X-OU-TGREE X - Outagamie - Greenville, Town of
X-OU-T-HOR X - Outagamie - Hortonia, Town of
X-OUI-KAUK X - Outagamie - Kaukauna, City of
X-OU-T-KAU X - Outagamie - Kaukauna, Town of
X-OUT-LIBT X - Outagamie - Liberty, Town of
X-OUT-MAIN X - Outagamie - Maine, Town of
X-OUT-MAPL X - Outagamie - Maple Creek, Town of
X-OUI-NLON X - Outagamie - New London, City of
X-OUI-BLAC X - Outagamie - of Black Creek, Village
X-OUI-COMB X - Outagamie - of Combined Locks, Village
X-OUI-HAR X - Outagamie - of Harrison, Village
X-OUI-HORT X - Outagamie - of Hortonville, Village
X-OUI-KIMB X - Outagamie - of Kimberly, Village
X-OUI-LCHU X - Outagamie - of Little Chute, Village
X-OUI-NICH X - Outagamie - of Nichols, Village
X-OUI-SHIO X - Outagamie - of Shiocton, Village
X-OUI-WRIG X - Outagamie - of Wrightstown, Village
X-OUT-ONEI X - Outagamie - Oneida, Town of
X-OUT-OSB X - Outagamie - Osborn, Town of
X-OUI-SEYM X - Outagamie - Seymour, City of
X-OUT-SEYM X - Outagamie - Seymour, Town of
X-OU-T-VAN X - Outagamie - Vandenbroek, Town of

 

Portage County

X-PO-T-ALM X - Portage - Almond, Town of
X-PO-I-ALM X - Portage - Almond, Village of
X-POT-AMH X - Portage - Amherst, Town of
X-POI-AMH X - Portage - Amherst, Village of
X-POI-AMHJ X - Portage - Amherst Junction, Village of
X-POT-BELM X - Portage - Belmont, Town of
X-POT-BUEN X - Portage - Buena Vista, Town of
X-POT-CARS X - Portage - Carson, Town of
X-POT-GRAN X - Portage - Grant, Town of
X-POT-HULL X - Portage - Hull, Town of
X-POT-LANA X - Portage - Lanark, Town of
X-POT-LINW X - Portage - Linwood, Town of
X-POT-NHOP X - Portage - New Hope, Town of
X-POT-PINE X - Portage - Pine Grove, Town of
X-PO-I-PLO X - Portage - Plover, Village of
X-POI-ROSH X - Portage - Rosholt, Village of
X-POI-STEV X - Portage - Stevens Point, City of
X-POI-WHIT X - Portage - Whiting, Village of

Sheboygan County

X-SHT-CASC X - Sheboygan - Cascade, Town of
X-SHI-CASC X - Sheboygan - Cascade, Village of
X-SHI-GLEN X - Sheboygan - Glenbeulah, Village of
X-SH-T-GRE X - Sheboygan - Greenbush, Town of
X-SHT-HERM X - Sheboygan - Herman, Town of
X-SHT-LYND X - Sheboygan - Lyndon, Town of
X-SH-T-MIT X - Sheboygan - Mitchell, Town of
X-SHI-OOST X - Sheboygan - Oostburg, Village of
X-SHI-PLYM X - Sheboygan - Plymouth, City of
X-SHT-PLYM X - Sheboygan - Plymouth, Town of
X-SHT-RHIN X - Sheboygan - Rhine, Town of
X-SH-T-RUS X - Sheboygan - Russell, Town of
X-SH-T-SCO X - Sheboygan - Scott, Town of
X-SHI-SHEB X - Sheboygan - Sheboygan, City of
X-SHT-SHRM X - Sheboygan - Sherman, Town of
X-SHI-WALD X - Sheboygan - Waldo, Village of
X-SHT-WILS X - Sheboygan - Wilson, Town of

Washington County

X-WST-ADDI X - Washington - Addison, Town of
X-WS-T-BAR X - Washington - Bartonville, Town of
X-WST-ERIN X - Washington - Erin, Town of
X-WST-FARM X - Washington - Farmington, Town of
X-WSI-GERM X - Washington - Germantown, Village of
X-WST-HART X - Washington - Hartford, Town of
X-WSI-HART X - Washington - Hartford, Village of
X-WSI-JACK X - Washington - Jackson, Village of
X-WS-T-KEW X - Washington - Kewaskum, Town of
X-WS-I-KEW X - Washington - Kewaskum, Village of
X-WSI-NEWB X - Washington - Newburg, Village of
X-WST-POLK X - Washington - Polk, Town of
X-WSI-RICH X - Washington - Richfield, Village of
X-WSI-SLIN X - Washington - Slinger, Village of
X-WST-TREN X - Washington - Trenton, Town of
X-WS-T-WAY X - Washington - Wayne, Town of
X-WSI-WEST X - Washington - West Bend, City of
X-WST-WEST X - Washington - West Bend, Town of

 

Waupaca County

X-WPT-BEAR X - Waupaca - Bear Creek, Town of
X-WP-T-CAL X - Waupaca - Caledonia, Town of
X-WPI-CLIN X - Waupaca - Clintonville, City of
X-WP-T-DAY X - Waupaca - Dayton, Town of
X-WPT-DUP X - Waupaca - Dupont, Town of
X-WPT-FARM X - Waupaca - Farmington, Town of
X-WP-T-FRE X - Waupaca - Fremont, Town of
X-WP-I-FRE X - Waupaca - Fremont, Village of
X-WPT-HAR X - Waupaca - Harrison, Town of
X-WPT-HELV X - Waupaca - Helvetia, Town of
X-WPT-IOLA X - Waupaca - Iola, Town of
X-WPI-IOLA X - Waupaca - Iola, Village of
X-WPT-LAR X - Waupaca - Larrabee, Town of
X-WPT-LEB X - Waupaca - Lebanon, Town of
X-WP-T-LIN X - Waupaca - Lind, Town of
X-WPT-LWOL X - Waupaca - Little Wolf, Town of
X-WPI-MANA X - Waupaca - Manawa, City of
X-WPI-MARI X - Waupaca - Marion, City of
X-WPT-MATT X - Waupaca - Matteson, Town of
X-WPT-MUKW X - Waupaca - Mukwa, Town of
X-WPI-NLON X - Waupaca - New London, City of
X-WPI-OGDN X - Waupaca - Ogdensburg, Village of
X-WPT-ROY X - Waupaca - Royalton, Town of
X-WPT-SCAN X - Waupaca - Scandanavia, Town of
X-WPT-SLAW X - Waupaca - St Lawrence, Town of
X-WPT-UNIO X - Waupaca - Union, Town of
X-WPI-WAUP X - Waupaca - Waupaca, City of
X-WPT-WAUP X - Waupaca - Waupaca, Town of
X-WP-I-WEY X - Waupaca - Weyauwega, City of
X-WP-T-WEY X - Waupaca - Weyauwega, Town of

Other

X-OTHER-WI XX - Other Wisconsin, Not bordering Winnefox
X-OUTSTATE X - Out of State

Fond du Lac County codes

Name Description
FDT-ALTO Fond du Lac - Alto, Town of
FDT-ASHFRD Fond du Lac - Ashford, Town of
FDT-AUBURN Fond du Lac - Auburn, Town of
FDI-BRANDN Fond du Lac - Brandon, Village of
FDT-BYRON Fond du Lac - Byron, Town of
FDT-CALUMT Fond du Lac - Calumet, Town of
FDI-CMPBSP Fond du Lac - Campbellsport, Village of
FDT-EDEN Fond du Lac - Eden, Town of
FDI-EDEN Fond du Lac - Eden, Village of
FDT-ELDORD Fond du Lac - Eldorado, Town of
FDT-EMPIRE Fond du Lac - Empire, Town of
FDI-FAIRWT Fond du Lac - Fairwater, Village of
FDI-FDL Fond du Lac - Fond du Lac, City of
FDT-FDL Fond du Lac - Fond du Lac, Town of
FDT-FOREST Fond du Lac - Forest, Town of
FDT-FRNDSP Fond du Lac - Friendship, Town of
FDT-LAMRTN Fond du Lac - Lamartine, Town of
FDT-MARSH Fond du Lac - Marshfield, Town of
FDT-METOMN Fond du Lac - Metomen, Town of
FDI-MTCALV Fond du Lac - Mt. Calvary, Village of
FDI-NFDL Fond du Lac - North Fond du Lac, Village of
FDT-OAKFLD Fond du Lac - Oakfield, Town of
FDI-OAKFLD Fond du Lac - Oakfield, Village of
FDT-OSEOLA Fond du Lac - Osceola, Town of
FDI-RIPON Fond du Lac - Ripon, City of
FDT-RIPON Fond du Lac - Ripon, Town of
FDS-RIPNST Fond du Lac - Ripon College Student
FDI-ROSNDL Fond du Lac - Rosedale, Village of
FDT-ROSNDL Fond du Lac - Rosendale, Town of
FDT-SPRNGV Fond du Lac - Springvale, Town of
FDI-STCLD Fond du Lac - St. Cloud, Village of
FDT-TAYCH Fond du Lac - Taycheetah, Town of
FDI-WAUPUN Fond du Lac - Waupun, City of
FDT-WAUPN Fond du Lac - Waupun, Town of

Green Lake County codes

Name Description
GLI-BERLIN Green Lake - Berlin, City of
GLT-BERLIN Green Lake - Berlin, Town of
GLT-BRKLN Green Lake - Brooklyn, Town of
GLI-GREENL Green Lake - Green Lake, City of
GLT-GRNLK Green Lake - Green Lake, Town of
GLT-KINGST Green Lake - Kingston, Town of
GLI-KINGST Green Lake - Kingston, Village of
GLT-MACKFD Green Lake - Mackford, Town of
GLT-MNCHST Green Lake - Manchester, Town of
GLI-MARKSN Green Lake - Markesan, Village of
GLT-MRQTTE Green Lake - Marquette, Town of
GLI-MARQT Green Lake - Marquette, Village of
GLT-PRNCTN Green Lake - Princeton, Town of
GLI-PRINCT Green Lake - Princeton, Village of
GLT-SENECA Green Lake - Seneca, Town of
GLT-SATMAR Green Lake - St. Marie, Town of

Marquette County codes

MQT-BUFFLO Marquette - Buffalo, Town of
MQT-CRYSLK Marquette - Crystal Lake, Town of
MQT-DOUGLS Marquette - Douglas, Town of
MQI-ENDEAV Marquette - Endeavor, Village of
MQT-HARRIS Marquette - Harris, Town of
MQT-MECAN Marquette - Mecan, Town of
MQT-MONTEL Marquette - Montello, Town of
MQI-MONTLL Marquette - Montello, Village of
MQT-MOUNDV Marquette - Moundville, Town of
MQT-NESHKR Marquette - Neshkoro, Town of
MQI-NESHKR Marquette - Neshkoro, Village of
MQT-NEWTON Marquette - Newton, Town of
MQT-OXFORD Marquette - Oxford, Town of
MQI-OXFORD Marquette - Oxford, Village of
MQT-PACKWK Marquette - Packwaukee, Town of
MQT-SHLDS Marquette - Shields, Town of
MQT-SPRNGF Marquette - Springfield, Town of
MQT-WESTFD Marquette - Westfield, Town of
MQI-WESTFD Marquette - Westfield, Village of

Waushara County codes

Name Description
WAT-AURORA Waushara - Aurora, Town of
WAI-BERLIN Waushara - Berlin in Waushara County, City of
WAT-BLMFLD Waushara - Bloomfield, Town of
WAT-COLOMA Waushara - Coloma, Town of
WAI-COLOMA Waushara - Coloma, Village of
WAT-DAKOTA Waushara - Dakota, Town of
WAT-DEERFD Waushara - Deerfield, Town of
WAT-HNCOCK Waushara - Hancock, Town of
WAI-HANCCK Waushara - Hancock, Village of
WAT-LEON Waushara - Leon, Town of
WAI-LOHRVL Waushara - Lohrville, Village of
WAT-MARION Waushara - Marion, Town of
WAT-MTMOR Waushara - Mount Morris, Town of
WAT-OASIS Waushara - Oasis, Town of
WAT-PLNFLD Waushara - Plainfield, Town of
WAI-PLNFLD Waushara - Plainfield, Village of
WAT-POYSIP Waushara - Poy Sippi, Town of
WAI-REDGNT Waushara - Redgranite, Village of
WAT-RCHFD Waushara - Richford, Town of
WAT-ROSE Waushara - Rose, Town of
WAT-SAXEVL Waushara - Saxeville, Town of
WAT-SPRNWT Waushara - Springwater, Town of
WAT-WARREN Waushara - Warren, Town of
WAI-WAUTOM Waushara - Wautoma, City of
WAT-WAUTMA Waushara - Wautoma, Town of
WAI-WILDRS Waushara - Wild Rose, Village of

Winnebago County codes

WNT-ALGOMA Winnebago - Algoma, Town of
WNI-APLTON Winnebago - Appleton in Winnebago County, City of
WNT-BLCKWF Winnebago - Black Wolf, Town of
WNT-CLAYTN Winnebago - Clayton, Town of
WNI-FOXCR Winnebago - Fox Crossing, Village of
WNI-MENASH Winnebago - Menasha, City of
WNI-NEENAH Winnebago - Neenah, City of
WNT-NEENAH Winnebago - Neenah, Town of
WNT-NEKIMI Winnebago - Nekimi, Town of
WNT-NEPSKN Winnebago - Nepeuskun, Town of
WNI-OMRO Winnebago - Omro, City of
WNT-OMRO Winnebago - Omro, Town of
WNT-OSHKSH Winnebago - Oshkosh, Town of
WNI-OSH-C Winnebago - Oshkosh Central, City of
WNI-OSH-E Winnebago - Oshkosh East, City of
WNI-OSH-S Winnebago - Oshkosh South, City of
WNI-OSH-W Winnebago - Oshkosh West, City of
WNT-POYGAN Winnebago - Poygan, Town of
WNT-RUSHFD Winnebago - Rushford, Town of
WNT-UTICA Winnebago - Utica, Town of
WNT-VINELD Winnebago - Vinland, Town of
WNT-WNCHST Winnebago - Winchester, Town of
WNT-WNCN Winnebago - Winneconne, Town of
WNI-WINNCN Winnebago - Winneconne, Village of
WNT-WOLFR Winnebago - Wolf River, Town of

User category 2 codes-county of the user

The user category 2 field is for the county of the user.  We code only for counties within Wisconsin.  There is an OUTOFSTATE code for non-Wisconsin counties.

ADAMS Adams County
ASHLAND Ashland County
BARRON Barron County
BAYFIELD Bayfield County
BROWN Brown County
BUFFALO Buffalo County
BURNETT Burnett County
CALUMET Calumet County
CHIPPEWA Chippewa County
CLARK Clark County
COLUMBIA Columbia County
CRAWFORD Crawford County
DANE Dane County
DODGE Dodge County
DOOR Door County
DOUGLAS Douglas County
DUNN Dunn County
EAU CLAIRE Eau Claire County
FLORENCE Florence County
FONDDULAC Fond du Lac County
FOREST Forest County
GRANT Grant County
GREEN Green County
GREENLAKE Green Lake County
IOWA Iowa County
IRON Iron County
JACKSON Jackson County
JEFFERSON Jefferson County
JUNEAU Juneau County
KENOSHA Kenosha County
KEWAUNEE Kewaunee County
LACROSSE La Crosse County
LAFAYETTE Lafayette County
LANGLADE Langlade County
LINCOLN Lincoln County
MANITOWOC Manitowoc County
MARATHON Marathon County
MARINETTE Marinette County
MARQUETTE Marquette County
MENOMINEE Menomonee County
MILWAUKEE Milwaukee County
MONROE Monroe County
OCONTO Oconto County
ONEIDA Oneida County
OUTAGAMIE Outagamie County
OUTOFSTATE Out of State
OZAUKEE Ozaukee County
PEPIN Pepin County
PIERCE Pierce County
POLK Polk County
PORTAGE Portage County
PRICE Price County
RACINE Racine County
RICHLAND Richland County
ROCK Rock County
RUSK Rusk County
SAUK Sauk County
SAWYER Sawyer County
SHAWANO Shawano County
SHEBOYGAN Sheboygan County
STCROIX St. Croix County
TAYLOR Taylor County
TREMPEALEU Trempealeu County
UNKNOWN Unknown
VERNON Vernon County
VILAS Vilas County
WALWORTH Walworth County
WASHBURN Washburn County
WASHINGTON Washington County
WAUKESHA Waukesha County
WAUPACA Waupaca County
WAUSHARA Waushara County
WINNEBAGO Winnebago County
WOOD Wood County

User profile fields

The Profile field in the patron record is used with the circulation map to control the checkout of library material.

Most libraries use the profile of PUBLIC for most of their users. This profile has a $10.00 fine threshold. Above that amount, the user is blocked from checking out items and placing holds. The PUBLIC2 profile (used by Endeavor, Menasha, Neenah, Omro, Oshkosh, Ripon & WInneconne) has a threshold hold of $25.00

Other profiles are used for specific types of patrons or situations. The profiles listed below are used with patrons. There are other profiles in the drop-down list in the software, but the others are NOT counted in circulation reports and are NOT to be used for patrons. The others are used by the Symphony software or for in-house staff transactions.

Profiles for patron records:

User Profile Loan Period Fine Rate Maximum Fine Maximum Holds Maximum Checkouts Card Expiration Overdue Threshold Bill Threshold
BUSINESS* Rules set by each library* Rules set by each library* Rules set by each library* 50 items 100 items 16 months 20 items $25.00
DEPOSIT 60 days No fine No fine 50 items 150 items No expiration 50 items $500.00
HOMEBOUND 60 days No fine No fine 50 items 100 items No expiration 20 items $500.00
J-RESTRICT* Rules set by each library* Rules set by each library* Rules set by each library* 50 items 100 items 16 months 20 items $5.00
LIMITED* Rules set by each library* Rules set by each library* Rules set by each library* 5 items 10 items 16 months 3 items $5.00
LIMITED3* Rules set by each library* Rules set by each library* Rules set by each library* 3 items 3 items 16 months 3 items $5.00
PUBLIC* Rules set by each library* Rules set by each library* Rules set by each library* 50 items 100 items 16 months 20 items $10.00
PUBLIC2* Rules set by each library* Rules set by each library* Rules set by each library* 50 items 100 items 16 months 20 items $25.00
REMOVE** No Loans Allowed N/A $0.00 0 Items 0 Items Never Expires 0 Items $0.00
STAFF* Rules set by each library* Rules set by each library* Rules set by each library* 50 items 100 items 16 months 20 items $25.00
TEACHER 28 days No fine No fine 50 items 150 items 16 months 50 items $250.00

*The circulation rules are based on the Item Type of the item being checked out and are the same for each of these user Profiles.
**Used for patrons entered in error, deceased, duplicates, etc. Any patron record with a profile listed in this table that can be gotten rid of.

There are also separate rules for J-RESTRICT that limit, based on Item Type, what that Profile is allowed to check out.

The Overdue Threshold is the maximum number of items that can be overdue on the card. When the Overdue Threshold is reached, the card is Blocked.

All the above are allowed to renew their cards online.


Other Profiles of note: These are NOT to be used for patrons. LIBRARYUSE is for inhouse use. ONLINEREG is automatically assigned to patrons who register online. 

User Profile Loan Period Fine Rate Maximum Fine Maximum Holds Maximum Checkouts Card Expiration Overdue Threshold Bill Threshold
LIBRARYUSE Unlimited No fine None Unlimited Unlimited Never Expires None None
ONLINEREG No Checkouts Allowed No Checkouts Allowed N/A 10 0 Items 30 days 0 Items $5.00

 

 

 

Updated March 14, 2023 -- Karla Smith

 

Links for Finding Where Patrons Live

There are a number of online sites that can be used to do an address search to determine the political jurisdiction of that address.

 

Online Patron Registration

Online User Registration--Staff Procedures

When the patron comes in to complete their registration, they hopefully will have brought the confirmation email with them. This includes their temp ID.  If they don’t have it, that’s fine—you don’t really need it, it is just to make it easier to find their temporary record.

Basically, you will want to treat them like a new registration—following your library’s procedures for registering new patrons. The main difference is that, when you look them up to make sure they don’t already have a card, they will already have a card with a temporary 6-digit number.

Staff need to:

  • Issue a physical card with a normal 13/14-digit barcode
  • Modify the patron’s temporary User ID number with their new card number
  • Confirm patron’s phone, email, library; UserCats 1,2,3; Birthdate, and any other fields for a new user registration
  • Verify identity/proof of address
  • Ask if they want to track checkouts (Charge History). If not, set Charge History to NOHISTORY
  • Ask if they have placed any holds in Overdrive. If so, you will need to follow the procedures for Overdrive whenever a patron gets a new card.

Any other library-specific procedures for your library.

This is likely to vary by library, but I would suggest that staff give the patron your usual registration form and to tell the patron “You don’t need to fill out the address portion again, just fill in the other parts and sign.”

If you like, you can run a list of patrons who registered for a card online; details on how to do so are found in this video.


Online User Registration – Technical Details

 

Online User Registration is comprised of two parts: An online form and two verification scripts.

Part 1: The online form

  • The online form is very basic—asks for Name, Address, Phone, Birthdate, PIN, Email, and Library. 
  • It will only allow users whose zip codes are in our service area to register.
  • It will block duplicates based on Name and if Names match, then on Address. 
  • It generates an automatic barcode with a special User Profile of ONLINEREG. 
  • This profile is limited to placing 10 holds, is not allowed to check out materials (but can access online materials), cannot renew online, and expires after 30 days.

Part 2: The verification scripts

  • The script verifies that the address entered is a valid address.
  • It inserts a Usercat 1. If that patron lives in one of our 5 counties, it inserts Usercat 2 also.
  • It produces a list of registered users whose addresses are not found in American FactFinder. This doesn’t mean they are invalid—just that FactFinder couldn’t find the address as entered.
  • There are many valid reasons that FactFinder couldn’t find the address as entered. Here are some of the more common reasons:
    • Apartment information format
    • Mis-spelling of street name
    • Spaces or other characters in spots where FactFinder doesn’t expect them

Staff need to go through the list of online registrations that FactFinder couldn’t find and determine the reason and fix up the temporary record.

Once the temporary record is in the database, the patron can access Overdrive, most databases, and place holds.

The patron still needs to come into the library and verify their address before they can check out any physical materials.  ONLINEREG patrons cannot renew their accounts online.