Reports and statistics

HTML lists for new materials

 

A report can be used to create lists of new items for NON-Acquisitions libraries. The lists are for the library’s website. The report inserts the HTML needed for the titles to have links to the catalog and Syndetics for cover art and additional content. The lists are sorted by Home Location so that the library can easily split out or group various locations.
 
The reports can schedule the report to run monthly or weekly, or, if the library has had report training, the library can run it at anytime.
 
Currently, Coloma, Kingston, Oakfield, Poy Sippi, and Westfield are using the reports to create their New Arrivals lists.
 
A sample of a raw list the report generates is at: http://web2.winnefox.org/Westfield.html
 
When inserted into Drupal or MoveableType, the list takes on the design and look of the library’s website: http://www.westfieldlibrary.org/whatsnew
 
If other libraries want new material lists on their websites and are interested in using the new report, contact Karla Smith.   She will set up the report. Then contact Jody Cleveland or Joy Schwarz to schedule a time for training on how to add the list to your website.

 

Regularly Produced Reports

        29-Apr-08  
Produced for All Libraries   Report Owner Day Run To be kept NO LONGER than* Notes
  Dailies        
Yes Onshelf Holds REPORTS      
Yes Clean Holds Shelf REPORTS   Three days  
Yes Daily Circ by Item Type-R REPORTS   The 15th of the next month  
Yes Daily Circ by Item Type-C REPORTS   The 15th of the next month  
  D-Cash Report REPORTS   The 15th of the next month  
  D-Circ by Hour REPORTS   The 15th of the next month  
  D-Circ-Item Type-C-SC REPORTS   The 15th of the next month

For self-check
           

Varies        
  Onorder Titles with holds REPORTS

Varies

 One week For acq libraries
  HTML list REPORTS Varies One month  
  List Items with >5 holds+ REPORTS Varies One month  
           
  Weeklies        
  List-Claims Returned REPORTS Wednesdays Two weeks  
           
  Monthlies        
  M-Circ-Item Location-R REPORTS 1st April 1 of the next year  
  M-Circ-Item Location-C REPORTS 1st April 1 of the next year  
  M-Circ-Item Type-C-SC REPORTS 1st April 1 of the next year For self-check
Yes Monthly Circ by Item Type-R REPORTS 1st April 1 of the next year  
Yes Monthly Circ by Item Type-C REPORTS 1st April 1 of the next year  
Yes Monthly Circ by UserCat 1 REPORTS 1st April 1 of the next year  
Yes Monthly Count of New Users REPORTS 1st April 1 of the next year  
  List of Local Holds DVD+ REPORTS 22nd One month  
  List of Local Holds+ REPORTS 22nd One month  
  List Overdues REPORTS 10th One month  
  List Overdues-Old REPORTS 10th One month  
  List Renewed Users+ REPORTS 2nd One month  
           
  Annuals        
Yes Circ-HomeLoc-C REPORTS (Jan1-3) Three months (April 1)  
Yes Circ-HomeLoc-R REPORTS (Jan1-3) Three months (April 1)  
Yes Circ-Itype-C REPORTS (Jan1-3) Three months (April 1)  
Yes Circ-Itype-R REPORTS (Jan1-3) Three months (April 1)  
Yes Circ-Ucat1 REPORTS (Jan1-3) Three months (April 1)  
Yes Circ-Uprofile REPORTS (Jan1-3) Three months (April 1)  
Yes Cnt-HomeLoc REPORTS (Jan1-3) Three months (April 1)  
Yes Cnt-HomeLoc-Ad REPORTS (Jan1-3) Three months (April 1)  
Yes Cnt-HomeLoc-WD REPORTS (Jan1-3) Three months (April 1)  
Yes Cnt-Itype REPORTS (Jan1-3) Three months (April 1)  
Yes Cnt-Itype-Ad REPORTS (Jan1-3) Three months (April 1)  
Yes Cnt-Itype-WD REPORTS (Jan1-3) Three months (April 1)  
Yes Cnt-Ucat1-1yr REPORTS (Jan1-3) Three months (April 1) Patron Count
Yes Cnt-Ucat1-3yr REPORTS (Jan1-3) Three months (April 1) Patron Count
Yes Cnt-Ucat1-All REPORTS (Jan1-3) Three months (April 1) Patron Count
Many libraries run their own reports. These are owned by their tech, public services, or staff accounts. Any of these reports should be kept for no longer than ONE WEEK.
 *Any report not deleted by the library will be deleted by WALS staff on an ongoing basis if kept after the set time.